Supervisor Executive Support

Baton Rouge, LA - USA

Monthly Salary: Not Disclosed

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

Description

The Supervisor Executive Office supports a Chief Officer and supervises multiple administrative staff. The Supervisor Executive Office performs advanced diversified secretarial and administrative duties requiring broad and comprehensive knowledge of the organizations policies and practices. The Supervisor Exec Office also supervises the work of clerical staff in the administrative office to ensure adherence to quality standards deadlines and proper procedures.

Responsibilities

Evaluation and Analysis
1. Supervises the work administrative assistants to ensure adherence to quality standards deadlines and proper procedures. Provides employees with guidance in handling difficult or complex problems and in resolving escalated complaints or disputes.
2. Discusses and evaluates job performance problems with employees.
3. Provides professional and confidential administrative support by creating letters itineraries memoranda minutes and reports from written copy. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospitals professional image.
Collaboration and Partnership
1. Coordinates meetings by preparing meeting agenda and notifies members of meeting in a timely and professional manner. May attend meetings record meeting minutes and coordinate meeting and agenda materials. May maintain appointment and events calendar for senior management team members.
2. Provides courteous assistance guidance and direction to departmental visitors ascertains the nature of visitor business and directs individuals to various locations in the department and hospital when appropriate. Resolves customer complaints and offers assistance regarding questions concerning policies and procedures.
Quality
1. Performs high quality professional administrative services by answering telephones prioritizing and directing calls scheduling meetings and making special arrangements (e.g. travel special events) and ordering supplies as needed. Provides back-up telephone coverage for other support staff routing calls appropriately or taking clear messages.
2. Efficiently inputs and retrieves data using various computer systems in order to provide accurate and high-quality information for needed records and reports.
Other Duties as Assigned
1. Performs other duties as assigned or requested

Qualifications

Experience Education Training Special Skills and Licensure :

5 years in an executive level secretarial/administrative assistant position
High school diploma or equivalent

Required Experience:

Manager

DescriptionThe Supervisor Executive Office supports a Chief Officer and supervises multiple administrative staff. The Supervisor Executive Office performs advanced diversified secretarial and administrative duties requiring broad and comprehensive knowledge of the organizations policies and practice...

Description

Responsibilities

Evaluation and Analysis
1. Supervises the work administrative assistants to ensure adherence to quality standards deadlines and proper procedures. Provides employees with guidance in handling difficult or complex problems and in resolving escalated complaints or disputes.
2. Discusses and evaluates job performance problems with employees.
3. Provides professional and confidential administrative support by creating letters itineraries memoranda minutes and reports from written copy. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospitals professional image.
Collaboration and Partnership
1. Coordinates meetings by preparing meeting agenda and notifies members of meeting in a timely and professional manner. May attend meetings record meeting minutes and coordinate meeting and agenda materials. May maintain appointment and events calendar for senior management team members.
2. Provides courteous assistance guidance and direction to departmental visitors ascertains the nature of visitor business and directs individuals to various locations in the department and hospital when appropriate. Resolves customer complaints and offers assistance regarding questions concerning policies and procedures.
Quality
1. Performs high quality professional administrative services by answering telephones prioritizing and directing calls scheduling meetings and making special arrangements (e.g. travel special events) and ordering supplies as needed. Provides back-up telephone coverage for other support staff routing calls appropriately or taking clear messages.
2. Efficiently inputs and retrieves data using various computer systems in order to provide accurate and high-quality information for needed records and reports.
Other Duties as Assigned
1. Performs other duties as assigned or requested

Qualifications

Experience Education Training Special Skills and Licensure :

5 years in an executive level secretarial/administrative assistant position
High school diploma or equivalent

Required Experience:

Manager

Key Skills

Design
Javase
Accountancy
Jboss
BI
Financial Consulting

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About Company

FMOLHS

The Franciscan Missionaries of Our Lady Health System is one of the largest healthcare systems based in Louisiana and is the leading healthcare provider for more than half the state’s population. The health system is a non-profit, Catholic organization sponsored by the Franciscan Miss ... View more

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