EFI Administrative Assistant

Grade UE04:26093 - 28778 per annum

Edinburgh Futures Institute / CAHSS

Full Time: 35 hours per week

Open-Ended: permanent

The Opportunity:

Your next step starts here. Be part of something bigger.

With roles from hospitality to research theres a career for everyone at the University of Edinburgh. We can offer opportunities for you to develop in your career and make a real difference in the communities around us while contributing to the world at large.

We offer careers and roles in just about every area you can think of. Whether you are looking for entry-level mid-career or roles at the top of your chosen specialism we can offer you a career where you can flourish and make a real difference in the communities around us while contributing to the world at large. Our people come from a wide range of backgrounds each bringing their abilities and experiences to our organisation.

The University isnt just any employer. We are part of a local community and a contributor to global thinking progress and Edinburgh you are in one of the worlds most attractive cities with active arts and social sectors while working in a University that has made significant contributions to society medicine physics and teaching for over four centuries. Our people have helped create the modern world and are working on more ground-breaking technologies and practices. Join the University of Edinburgh and youll be making a difference to everything around you.

The University of Edinburgh is a world-class organisation. We are a large University covering a wide range of Professional Services we support the Universitys research and teaching offering many career and role specialisms.

We are looking for an experienced and enthusiastic Administrative Assistant with a strong skill set in providing office and facilities support to busy professional teams. You will work with our growing Edinburgh Futures Institute team providing administrative support to deliver a range of operational processes to provide high-quality outputs.

This role is a fantastic opportunity to be part of our growing team.

You will use your administrative and organisational skills to support our busy passionate teams to deliver a wide range of day-to-day operations.

If you are an organiser with a solutions-focused attitude and excellent planning skills. Ready and able to dive in with high confidence using office-based systems and tools and a proactive can-do approach.

People have always been at the heart of our work. As part of the University you are a part of our community. We are looking for people with drive determination and a passion for what they do. We are a place where everyone is welcome and offer a range of policies and benefits designed to support you in building the right meaningful/personalised flexibility for you

A career with us has a range of other benefits that can be tailored to your lifestyle:

• Flexible/hybrid where the roles allow

• Cross University opportunities

• Variety every day

This post is full-time (35 hours per week). We are open to considering requests for hybrid working (on a non-contractual basis) that combines a mix of remote and regular on-campus working.

View the fulljob description

How to apply

To apply please upload a current CV and a personal statement detailing your suitability for the role and demonstrating how you meet the essential criteria.

As a valued member of our team you can expect:

• A competitive salary.
• An exciting positive creative challenging and rewarding place to work.
• To be part of a diverse and vibrant international community.
• Comprehensive Staff Benefits including generous annual leave entitlement a defined benefits pension scheme a wide range of staff discounts family-friendly initiatives and flexible work options. Check out the full list on ourstaff benefits pageand use our reward calculator to discover the value of your pay and benefits.

Championing equality diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions actively promoting LGBT equality.We welcome applications from all qualified candidates.

Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on ourright to work webpages

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key dates to note

The closing date for applications is 17 February 2026.

Unless stated otherwise the closing time for applications is 11:59pm UK time. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.

Interviews are expected to be held inmid-February.