Career and Technical Education (CTE) Section
Phoenix Location

Salary: $51000 - $54000

Grade: 19

Closing Date: 02/01/26

This position coordinates and manages vital office procedures and is the go-to person for internal issues.
This position performs a variety of administrative and business management functions involving the implementation of administrative decisions
Frequent in-state travel may be required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Process CTEs procurement requisitions ensuring that proper policies and procedures are followed
Provide customer service to staff and vendors during the procurement experience
Follow-up to ensure payment of invoices is prompt and when not investigate and resolve the issue so payment is made
Maintain all expenditure audit files for the CTE Unit including procurement travel printing office supplies etc. and the logs related to such
Create reports as requested using the expenditure logs
Assist in compiling requested information during the annual audit of CTE
Reconcile monthly print invoices
Oversee the maintenance and preparation of records retention management programs
Act as the CTE supply and equipment manager which involves purchasing and inventory as well as maintaining checkout logs
Answer the CTE mainline properly and directing calls and visitors to the appropriate resource
Maintain the internal schedules of CTE staff
Maintain the orderliness and efficiency of the CTE office area
Act as the liaison among other ADE Departments Facilities and IT to coordinate construction personnel and equipment moves
Maintain necessary documentation related to moves and construction
Notify appropriate personnel when service or repair on equipment is needed or when safety issues arise on the 4th floor
Act as liaison between ADE and ACTE/Az regarding the annual jointly sponsored CTE conference to ensure a satisfactory and rewarding experience for teachers CTE staff and vendors; This will include the compilation of meal lists verifying hotel rooms for presenters and staff ensuring POs are in place for stipends and that invoices are received to enable payment.
Communicate with the Executive Director of ACTE/Az frequently regarding the conference and solve problems when they arise
Maintain a separate expense log for all conference expenditures
Provide orientation and training to personnel on internal and external administrative procedures
Prepare and present materials related to proper procurement procedures an orientation handout for new CTE employees and training staff regarding the CTE conference
Consult with team leads and managers on administrative tasks and procedures and assist in developing and instituting improvements

Knowledge in:
Office management procurement inventory and supplies policies and procedures
Office machinery (computers printers copiers telephones etc.)
Records management procedures
English grammar
Basic mathematical calculations
Applicants must have experience with administrative support.

Skills in:
Excellent customer service
Excellent organizational skills
Effective oral and written communication
Following established regulations guidelines and procedures that pertain to specific tasks
Skilled at recognizing and resolving routine problems independently
Microsoft Office Suite programs

Ability to:
Successfully interact and communicate with coworkers and customers from diverse backgrounds
Promote a workplace atmosphere of helpfulness congeniality and teamwork
Resolve conflicts and problem solve in an appropriate manner
Prioritize in order to manage time and projects with efficiency and flexibility
Maintain concentration while performing very detailed tasks
Develop procedures and design effective plans for improvement
Operate and perform general maintenance/repair on office equipment
Work independently

Preference will be given to those applicants with knowledge of State and ADE Procurement and Agency Policies and Procedures knowledge of various federal and state CTE grant statutes rules regulations guidelines and procedures and an associates degree.

Offers are contingent upon successful completion of all background and reference checks required documents and if applicable a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

Affordable medical dental life and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment subject to waiting period. On or shortly after your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling or emailing Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

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