Procurement & Contract Specialist II

The salary range for this position is $6569.00-$8738.00 monthly.

Thurston County Public Works is recruiting for a Procurement & Contract Specialist II tojoin our dynamic energetic and innovative Business Services team. The successful candidate will lead procurement activities and related contract development and administration for goods and services involving public works technical and professional consulting architectural and engineering consulting construction and infrastructure maintenance and repair.

Essential functions may include but are not limited to the following:

• Maintains expert knowledge of current regulatory requirements for local government purchasing procurement and contract administration in Washington State related to goods and services including but not limited to those for public works technical and professional consulting architectural and engineering consulting construction and infrastructure maintenance and repair. May act as liaison with other departments vendors and regulatory agencies as required.
• Works closely and collaboratively with various staff to develop and implement internal procedures for best practices in purchasing procurement and contract administration to ensure compliance with state and local policies and regulations.
• Responsible for procurement activities in support of departmental programs such as planning developing issuing advertising and coordinating solicitations (e.g. RFPs RFIs ITBs); writing or assisting others with writing and editing scopes of work; and advising on structure of solicitations and determination of appropriate selection criteria and weighting. Leads the proposal evaluation and vendor selection process; negotiates or participates in negotiations of contract scope of work and associated costs; issues notices of award; and maintains all related documents and records.
• Negotiates prepares and maintains various contract mechanisms such as service contracts; on-call contracts; contracts for materials equipment and supplies; change orders; contract amendments and memorandums of agreement. Ensures contract mechanisms are in compliance with departmental standards local policies and regulatory requirements.
• Provides direction assistance and training to department managers and staff on purchasing procurement and contract administration requirements and processes.
• Responsible for purchasing goods and services including small purchases and larger purchases that involve complex procurement activities. Researches state and local master contracts and other means to purchase goods and services in the most efficient manner to achieve the best value.
• Assists various users with contract administration. Provides oversight and recommendations to ensure contract specifications pertaining to licensing permitting insurance bonds and other requirements are met. Advises users of risks upcoming expiration dates and other contract-related issues. Works with department staff to address contract issues and corresponds with vendors to resolve disputes.

To view the full job classification click here:Procurement and Contract Specialist II

Essential Personnel:This position is considered to be an essential worker and may be required to work during non-business hours or closures in order to meet operational requirements and needs.

WORKING CONDITIONS:

• Work Environment Quiet office setting in Olympia Washington.
• Schedule - Monday Friday 8:00 a.m. 5:00 p.m. Workload demands may occasionally require work outside the assigned work hours.
• Travel Requirements - Occasional travel may be required to attend meetings or trainings.
• Customer Interactions - Daily interactions via phone in-person and video with Thurston County staff.

WHO WE ARE:

TheThurston County Public Works Departmentlocated in Olympia Washington is a national award-winning agency in delivering quality projects to our community. Our mission is to provide excellent public services in all areas of our business. We actively help our staff develop and grow professionally we bring together resources across divisions to achieve organizational goals we are always ready to respond to community needs and we are an American Public Works Association accredited agency consistently meeting industry best practices benchmarks.

Our Core Values:

• Accountability - We take responsibility for our actions and the resulting outcomes.
• Customer Service - We provide our customers with the highest level of service and quality.
• Innovation - We strive to continuously improve processes performance and results.
• Safety - We demonstrate an uncompromising commitment to safety.
• Teamwork- We work together toward achieving a common recognized end.

Mission - To provide excellent public services in all areas of our business.

Vision - The premier public works organization accountable and transparent in all services we provide to our community.

Thurston County values the diversity of the people it hires and to us means fostering a workplace in which individual differences are recognized appreciated and responded to in ways that fully develop and utilize each persons talents and are dedicated to recruiting and developing a talented workforce from various cultures lifestyles backgrounds and perspectives who are committed to our vision and core values.Thurston County Racial Equity and Inclusion Webpage.

WHAT WE OFFER OUR EMPLOYEES:

• Work-Life Balance: We are committed to ensure that our staff experience the reward of public service while also sustaining a routine that suits each individuals lifestyle.
• PlanFor Your Future: As a member of our team you will enjoy great employee benefits including a retirement plan pre-tax savings accounts as well as comprehensive health care and dental/vision care for you and your family. Please visitThurston County Employee Benefit Plansfor more information.
• Paid Leave: Full-time regular employees earn paid vacation in addition to paidholidays.
• Robust Training Program:Employees are encouraged to attend County paid training to help them further their career learn new skill sets and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
• Flexible Work Schedules:Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.
• Deferred Compensation:The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
• Flexible Spending Account (FSA):Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
• Public Service Loan Forgiveness:This is a federal program that allows full-time public service employees who have made qualifying payments for certain loans to get their student loans repaid.Public Service Loan Forgiveness Program.

Why youll love it here:Thurston County is located between Seattle and Portland in Western Washingtons South Puget Sound Region. Perched in between the mountains and the ocean the area boasts the perfect blend of year-round outdoor activities including boating hiking skiing and more. The region is also home to the state capitol city of Olympia known for its many restaurants microbreweries coffee shops farmers markets kids activities history and art events. Discover more about life in Thurston County at.

Message to potential applicants:We understandthat some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position and meet the minimum qualifications we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.

QUALIFICATIONS:

• Bachelors Degree in Accounting Finance Business or Public Administration Mathematics or a related field.
• Five (5) years of experience in procurement or contract administration grant writing accounting or a related field.
• Any combination of experience or education equivalent to seven (7) years of experience in governmental procurement or contract administration or other professional program coordination or administration involving data development tracking and analysis may be considered.

DESIRED SKILLS:

• Knowledge of and skills in applying relevant policies regulations standard methods and procedures related to public purchasing procurement and contract development and administration in Washington State.
• Ability to write and understand technical and legal language related to procurement and contracting processes.
• Knowledge of Washington State BARS System.
• Ability to work independently with general direction as well as train and direct the work of other employees or contractors as needed.
• Ability to think logically and develop solutions to complex procurement and contracting problems.
• Ability to effectively communicate and work cooperatively with staff other departments vendors governmental agencies and the general public.
• Skill and training in negotiation and conflict resolution.
• Ability to maintain reports and data in a highly organized manner using established administrative protocols.
• Knowledge of process analysis and improvement methods.
• Certified Purchasing Professional Certified Public Procurement Officer or similar certification.
• Ability to analyze and organize information to prepare clear comprehensive and concise guidelines procedures and reports.

OTHER RELATED RECRUITMENT INFORMATION:

Questions about this recruitment Please contact Rose Vanderschaegen at or @

This position is:

• Represented by a Union
• Eligible for overtime under the Fair Labor Standards Act (FLSA)
• Eligible for benefits

Items required for consideration:

• Application
• Resume
• Letter of Interest
• Supplemental Questions

Learn more about Thurston County at:Thurston County

Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.

THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment services and activities which is free from restriction based on race sex marital status color creed or religion national origin age sexual orientation including gender expression or identity pregnancy status as an honorably discharged veteran or military status genetic information or the presence of any sensory mental or physical disability unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston Countys Human Resources at . Those who are deaf deaf-blind hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-) to connect with Washington Relay.