Administrative Assistant to the SuperintendentClerk of the Rockbridge County School Board

Rockbridge County School District

Job Location:

Lexington, KY - USA

Monthly Salary: Not Disclosed

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

Administrative Assistant to the Superintendent/Clerk of the Rockbridge County School Board

Rockbridge County Public Schools


Job Title:	Administrative Assistant to Superintendent/Clerk of the School Board - District Level
Salary Scale:
Salary Range:
Work Days:	255
Reports To:	SchoolSuperintendent and RCPS School Board
FLSA Status:	Non-Exempt (Support Staff Position)
Overview:	This position provides advanced administrative and secretarial support to the Superintendent Assistant Superintendent School Board members and other staff as needed.
Education Required:	The person must possess any combination of education and experience equivalent to graduation from high school including or supplemented by courses in general office practices and procedures and clerical and secretarial experience.
Qualifications:	Technical Skills - High proficiency in office software including: - Microsoft Word and Excel - Google Docs - Adobe Acrobat - Division communication systems and other relevant platforms Organizational & Communication Skills - Excellent organizational skills with the ability to manage multiple tasks and priorities. - Strong verbal and written communication skills to effectively interact with diverse groups and represent the Superintendents Office. Interpersonal Skills - Ability to work independently with minimal supervision. - Ability to handle interruptions and shifting priorities while meeting deadlines. - Demonstrated ability to work cooperatively and professionally with administrators staff School Board members parents and community members. Confidentiality & Professionalism - High degree of professionalism integrity and discretion. - Proven ability to manage sensitive and confidential information appropriately.
Essential Duties:	Executive Support & Scheduling - Coordinate the Superintendents calendar as needed. - Arrange and support meetings conferences and travel. Communication & Liaison - Serve as a primary point of contact for the Superintendents Office. - Answer and screen telephone calls; respond to or route inquiries from parents staff and the public. - Act as a liaison with internal and external stakeholders to ensure timely and accurate communication. - Manage all correspondence and communications related to homeschooling including inquiries notifications and required documentation in accordance with division policies and applicable state code and regulations. Confidential Administration - Handle and process sensitive and confidential information with a high level of discretion. Meeting & Board Support - Attend School Board and other key meetings. - Prepare agendas assemble meeting packets/materials and record and produce accurate minutes. - Coordinate logistics and documentation for School Board meetings and related events. Document & Report Preparation - Prepare correspondence reports presentations and other documents. - Draft proofread and edit written materials as needed. Office Management - Maintain organized filing systems (manual and electronic). - Manage office procedures and workflows. - Receive route and track incoming correspondence. Policy Manual Maintenance - Coordinate the updating formatting and ongoing maintenance of the school divisions policy manual. - Ensure adopted policy revisions are accurately incorporated and distributed to administrators School Board members and other stakeholders in both print and electronic formats. Research & Data Management - Research and compile information as requested. - Collect statistics and prepare data for reports presentations and other forms of dissemination.
Supervisory Duties:	None
Physical Demands:	This is sedentary work requiring stooping kneeling crouching reaching pulling routine lifting up to approximately 20 pounds grasping and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data operation of machines and determining the accuracy and thoroughness of work. Regular contact with staff members administration and parents is required. Frequent contact with parents by phone and in person is necessary. Occasional contact with medical professionals may be required.
Job Evaluation:	Performance will be evaluated on the ability and effectiveness in carrying out the above responsibilities by theSuperintendent and RCPS School Boardin accordance with school board policy and administrative regulations on evaluation of personnel.

Rockbridge County Public Schools does not discriminate on the basis of race color national origin age religion political affiliation handicapping conditions or gender in its educational programs or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position or program for which application is made. The Superintendent is designated as the responsible person regarding assurance of non-discrimination. The Superintendent may be reached at the School Board Office.

Required Experience:

Administrative Assistant to the Superintendent/Clerk of the Rockbridge County School BoardRockbridge County Public SchoolsJob Title:Administrative Assistant to Superintendent/Clerk of the School Board - District LevelSalary Scale:Salary Range:Work Days:255Reports To:SchoolSuperintendent and RCPS Sch...

Administrative Assistant to the Superintendent/Clerk of the Rockbridge County School Board

Rockbridge County Public Schools


Job Title:	Administrative Assistant to Superintendent/Clerk of the School Board - District Level
Salary Scale:
Salary Range:
Work Days:	255
Reports To:	SchoolSuperintendent and RCPS School Board
FLSA Status:	Non-Exempt (Support Staff Position)
Overview:	This position provides advanced administrative and secretarial support to the Superintendent Assistant Superintendent School Board members and other staff as needed.
Education Required:	The person must possess any combination of education and experience equivalent to graduation from high school including or supplemented by courses in general office practices and procedures and clerical and secretarial experience.
Qualifications:	Technical Skills - High proficiency in office software including: - Microsoft Word and Excel - Google Docs - Adobe Acrobat - Division communication systems and other relevant platforms Organizational & Communication Skills - Excellent organizational skills with the ability to manage multiple tasks and priorities. - Strong verbal and written communication skills to effectively interact with diverse groups and represent the Superintendents Office. Interpersonal Skills - Ability to work independently with minimal supervision. - Ability to handle interruptions and shifting priorities while meeting deadlines. - Demonstrated ability to work cooperatively and professionally with administrators staff School Board members parents and community members. Confidentiality & Professionalism - High degree of professionalism integrity and discretion. - Proven ability to manage sensitive and confidential information appropriately.
Essential Duties:	Executive Support & Scheduling - Coordinate the Superintendents calendar as needed. - Arrange and support meetings conferences and travel. Communication & Liaison - Serve as a primary point of contact for the Superintendents Office. - Answer and screen telephone calls; respond to or route inquiries from parents staff and the public. - Act as a liaison with internal and external stakeholders to ensure timely and accurate communication. - Manage all correspondence and communications related to homeschooling including inquiries notifications and required documentation in accordance with division policies and applicable state code and regulations. Confidential Administration - Handle and process sensitive and confidential information with a high level of discretion. Meeting & Board Support - Attend School Board and other key meetings. - Prepare agendas assemble meeting packets/materials and record and produce accurate minutes. - Coordinate logistics and documentation for School Board meetings and related events. Document & Report Preparation - Prepare correspondence reports presentations and other documents. - Draft proofread and edit written materials as needed. Office Management - Maintain organized filing systems (manual and electronic). - Manage office procedures and workflows. - Receive route and track incoming correspondence. Policy Manual Maintenance - Coordinate the updating formatting and ongoing maintenance of the school divisions policy manual. - Ensure adopted policy revisions are accurately incorporated and distributed to administrators School Board members and other stakeholders in both print and electronic formats. Research & Data Management - Research and compile information as requested. - Collect statistics and prepare data for reports presentations and other forms of dissemination.
Supervisory Duties:	None
Physical Demands:	This is sedentary work requiring stooping kneeling crouching reaching pulling routine lifting up to approximately 20 pounds grasping and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data operation of machines and determining the accuracy and thoroughness of work. Regular contact with staff members administration and parents is required. Frequent contact with parents by phone and in person is necessary. Occasional contact with medical professionals may be required.
Job Evaluation:	Performance will be evaluated on the ability and effectiveness in carrying out the above responsibilities by theSuperintendent and RCPS School Boardin accordance with school board policy and administrative regulations on evaluation of personnel.