Bilingual Office Assistant

Mamaroneck, NY - USA

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

Temporary

Description

Are you looking for a fun summer job where you can make a difference Co-Op Summer Enrichment is an award winning summer camp for low income children that delivers STEM learning and camp fun.

What youll be doing

Youre joining a summer camp team where roles and tasks are collaborative and shared. As the Bilingual Office Assistant youll be the first line of contact for parents campers and staff. Keeping track of absence and latenesses fielding phone calls managing t-shirt inventories and distributing group schedules.

RESPONSIBILITIES & DUTIES:

Reporting to the Camp Directors and Lead Administrators the duties for this role include but are not limited to:

Assist all members of the Leadership Team in the main Co-Op office as needed to keep daily administrative tasks of Co-Op functioning smoothly ranging from filing printing needed documents maintaining attendance and scheduling binders and more
Maintain all student data record updates provided by families such as changes in dismissal procedures and updated contact information
Run daily absence/lateness reports in the camp management software ensuring all head counselors have taken accurate attendance and keeping track of trends of campers with excessive absences
Call all families of absent students to record the reason for the absence
Receive all late campers who arrive after morning rally noting their attendance reason for lateness and ensuring they get to their group
Assist the Leadership Team and the nurse with any phone calls to families that require assistance in Spanish
Ensure that all visitors sign-in and out when visiting the program
Ensure that all campers are signed out properly if leaving camp early
Ensure all camper dismissal changes are properly recorded in the camp management system in a timely manner prior to dismissal so counselors have an accurate list of how their campers are getting home
Be physically present in office at all times to answer the phone and assist in-person with the needs of families and fellow Co-Op staffers at all times
Keep track of inventories of staff and camper apparel and swag completing sales to parents and staff as necessary
Prepare and print weekly group schedules ensuring group binders are up to date before the start of each week

Requirements

We are looking for team players who are friendly flexible and want to give back. 15% of staff have been working for us for 5 years. We build commitment and community.

Requirements

Must be at least 18 years old prior to the start of the program
Previous employment experience
Availability to work the entire camp season and attend all required orientations and trainings
Must be bilingual in both English and Spanish

Besides that you might:

Have a desire to make a difference in the lives of kids
Want to know what Color Wars is and are already strategizing to win the annual trophy

All employees must:

Possess a valid social security card and NYS state identification
Take a background check with fingerprint approval if you are not a Mamaroneck School District employee (we will provide instructions as part of the onboarding process)
Provide two references only one can be a personal (non-family) reference

REQUIRED PROGRAM DATES & TIMES:

Camp-season:

June 29 2026 to August 7 2026 (No camp Friday July 3rd)

8:00 A.M. to 3:30 P.M. Regular camp days
8:00 A.M. to 4:00 P.M. Regular camp days with weekly staff meeting

*all program start and end times/dates subject to change until program design is complete by June 1st

What we offer

Highly collaborative diverse work culture where all are equally valued
Opportunity to serve diverse children in Mamaroneck just .5 miles from Metro North
Experience developing professional skills with recommendation letters for school/work
Co-Op Counselors are eligible for performance based bonuses
Previous Co-Op employees may be eligible to receive a re-signing bonus if they complete the re-signing interest form before April 1st. Contact if you are a previous employee.
Reimbursement of fingerprint expenses paid in the last salary check based upon full contract fulfillment.

Are you excited So are we! Apply today!

Please note:

Research shows that while men apply to jobs if they meet about 60% of the criteria women and underrepresented groups tend to apply only if they check all the boxes. If you think you have what it takes apply even if you dont meet all of our requirements

We value the diversity of our colleagues including working with those with special needs. We are an equal opportunity employer and want to work to support you.

Salary Description

$3000

Required Experience:

Junior IC

TemporaryDescriptionAre you looking for a fun summer job where you can make a difference Co-Op Summer Enrichment is an award winning summer camp for low income children that delivers STEM learning and camp fun.What youll be doingYoure joining a summer camp team where roles and tasks are collaborativ...