Campus Scheduling Coordinator

Position Title: Campus Scheduling Coordinator.
Department: Marketing & Communications College Events.
Classification: Non-Exempt.
FTE: 0.80.
Work Schedule: Monday - Friday 10:00 a.m. 4:30 p.m.; average 3-5 weekends a year
Work Location: Hybrid. WFH 1 day a week on campus 4 days a week. Will work on campus fully for the first three months.
Hourly Rate: $21 $23.

Essential Job Duties:

• Responsible for the overall management of 25Live.
• Responsible for confirming rescheduling and reservations of all non-athletic & fine arts campus spaces.
• Manage reservation policies and procedures for tabling spaces hallway displays and other resources.
• Provide training opportunities on utilizing the room reservation system and provide room usage data periodically to key stakeholders.
• Manage inventory of tables and chairs throughout campus in coordination with Facilities.
• Coordinate building access for special events when needed in coordination with IT.
• Coordinate and manage room setups through Event Set Up Request management with College Event student staff including TV delivery microphone use presentations wall closure staging event table and chair set-ups etc.
• Collaborate with other campus schedulers to ensure consistency and best practices across campus.
• Assist with the hiring and training process of the student staff.
• Assist with the intake process for event conferences and camp requests.
• Support respect and commit to embracing diverse backgrounds values and points of view to build a strong and inclusive community.
• Complete and meet deadlines for required training and performance management cycle.
• Perform other duties as assigned.

Supervision Received and Exercised:

• Reports to the Director of College Events.
• This position does not supervise staff or student workers.

Required Qualifications:

• Education: High School diploma; maintain a valid drivers license or obtain a valid drivers license within three months of starting; and meet St. Olaf college driver authorization criteria with a satisfactory driving record.
• Experience: 1 years of related work experience in events management or relevant experience

Preferred Qualifications:

• Education: Bachelors degree.
• Experience:2 years of event experience in higher education Experience with 25Live software.

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks reference checks verification of work history verification of any required academic credentials licenses and/or certifications a motor vehicle check verification of DOT certification a credit check employment eligibility verification and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer:

• This position may require you to report early stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.