Executive Administrative Assistant

Chicago, IL - USA

Yearly Salary: $ 100320 - 150480

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description Summary

The Executive Assistant provides comprehensive administrative support to the Chief Strategy Officer ensuring smooth coordination of calendars meetings travel communications and daytoday operations. This role manages confidential information prepares presentations and materials for key operating mechanisms supports onboarding and office processes and partners closely with internal stakeholders and the broader administrative team. This position will sit in office based out of Chicago IL USA.

Job Description

KEY RESPONSIBILITIES:

Support Chief Strategy Officer in all related administrative tasks which may include effectively maintaining and coordinating calendars scheduling meetings making travel arrangements providing phone coverage processing and reconciling expense accounts and handling various purchases which may include invoice arrangements
Support Strategy business operating mechanisms (bi-weekly monthly and quarterly staff meetings town halls/all employee meetings and other meetings as arise)
Maintain calendars contacts and tasks for the CSO coordinating with internal stakeholders and their Executive Administrative support in scheduling and coordinate internal and external meetings
Provide general office administrative services and support. This includes but is not limited to supporting the onboarding of new employees/contingent workers answering questions re: central sites internal processes and e-tools assisting with international and domestic shipping initiating IT support requests and liaising with facilities management
Assist with communications related activities such as maintaining relevant distribution lists producing email correspondence presentations meeting agendas new hire and organization change announcements
Coordinate complex multi-leg domestic and international travel arrangements which include flights car service dinner reservations etc
Arrange meetings take notes prepare memos and follow up on actions as required
Prepare reports presentations and data as well as maintaining files records and correspondence which may include handling confidential and sensitive information with discretion
Support budget process & process invoices vendor creation and managing contractors.
Print materials for team meetings and conferences; printing/binding large volume materials when required and shipping to conference locations
Order supplies
Retrieve and greet guests/deliveries
Order catering for any meetings requiring breakfast/lunch/refreshments
Assist with special projects as needed; proactively anticipate work assignments whenever possible
Some travel may be required for specific conferences where administrative support is required
Cover and support local Administrative Assistant team
Other functions may be assigned as necessary

QUALIFICATIONS

Proven 8 years of experience as an executive assistant or supporting a senior leader preferably in a global public company or in corporate function.
Strong verbal and written communication skills and ability to communicate effectively.
A proactive approach to problem-solving with strong decision-making and organizational skills.
Strong collaboration skills. Ability to work in a team environment is key.
Ability to prioritize and meet deadlines in a fast-paced quickly changing environment.
In-depth MS Office suite skills.

We will not sponsor individuals for employment visas now or in the future for this job opening. For U.S. based positions only the pay range for this position is $100320.00-$150480.00 Annual. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills qualifications experience and addition this position may also be eligible to earn performance based incentive compensation which may include cash bonus(es) and/or long term incentives (LTI). GE HealthCare offers a competitive benefits package including not but limited to medical dental vision paid time off a 401(k) plan with employee and company contribution opportunities life disability and accident insurance and tuition reimbursement.

Additional Information

GE HealthCare offers a great work environment professional development challenging careers and competitive compensation. GE HealthCare is anEqual Opportunity Employer . Employment decisions are made without regard to race color religion national or ethnic origin sex sexual orientation gender identity or expression age disability protected veteran status or other characteristics protected by law.

GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19 some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.

Relocation Assistance Provided: No

Required Experience:

Junior IC

Job Description SummaryThe Executive Assistant provides comprehensive administrative support to the Chief Strategy Officer ensuring smooth coordination of calendars meetings travel communications and daytoday operations. This role manages confidential information prepares presentations and materials...

Job Description Summary

Job Description

KEY RESPONSIBILITIES:

Support Chief Strategy Officer in all related administrative tasks which may include effectively maintaining and coordinating calendars scheduling meetings making travel arrangements providing phone coverage processing and reconciling expense accounts and handling various purchases which may include invoice arrangements
Support Strategy business operating mechanisms (bi-weekly monthly and quarterly staff meetings town halls/all employee meetings and other meetings as arise)
Maintain calendars contacts and tasks for the CSO coordinating with internal stakeholders and their Executive Administrative support in scheduling and coordinate internal and external meetings
Provide general office administrative services and support. This includes but is not limited to supporting the onboarding of new employees/contingent workers answering questions re: central sites internal processes and e-tools assisting with international and domestic shipping initiating IT support requests and liaising with facilities management
Assist with communications related activities such as maintaining relevant distribution lists producing email correspondence presentations meeting agendas new hire and organization change announcements
Coordinate complex multi-leg domestic and international travel arrangements which include flights car service dinner reservations etc
Arrange meetings take notes prepare memos and follow up on actions as required
Prepare reports presentations and data as well as maintaining files records and correspondence which may include handling confidential and sensitive information with discretion
Support budget process & process invoices vendor creation and managing contractors.
Print materials for team meetings and conferences; printing/binding large volume materials when required and shipping to conference locations
Order supplies
Retrieve and greet guests/deliveries
Order catering for any meetings requiring breakfast/lunch/refreshments
Assist with special projects as needed; proactively anticipate work assignments whenever possible
Some travel may be required for specific conferences where administrative support is required
Cover and support local Administrative Assistant team
Other functions may be assigned as necessary

QUALIFICATIONS

Proven 8 years of experience as an executive assistant or supporting a senior leader preferably in a global public company or in corporate function.
Strong verbal and written communication skills and ability to communicate effectively.
A proactive approach to problem-solving with strong decision-making and organizational skills.
Strong collaboration skills. Ability to work in a team environment is key.
Ability to prioritize and meet deadlines in a fast-paced quickly changing environment.
In-depth MS Office suite skills.