Office Manager & Executive Assistant

About Sygaldry

Sygaldry Technologies is building quantum-accelerated AI servers to exponentially speed up training and inference for AI. By integrating quantum and AI were accelerating the path to super intelligence and addressing the problem of rising compute costs and energy bottlenecks. Sygaldry AI servers combine multiple qubit types within a single fault-tolerant architecture to deliver the combination of cost scale and speed necessary for advanced AI applications. We pioneer new domains in physics engineering and AI tackling the hardest challenges with a grounded optimistic and rigorous culture. Were looking for individuals ready to define the intersection of quantum and AI and drive its profound global impact.

Key Responsibilities

Operational Excellence & Administration

• Own the daily functionality and presentation of the office ensuring the space remains impeccably organized welcoming and fully stocked to support a productive and positive team environment.

• Serve as a trusted operational partner to leadership with the ability to step seamlessly into executive assistant responsibilities when needed supporting scheduling coordination and sensitive administrative tasks with discretion and professionalism.

• Develop document and continuously refine clear scalable office policies systems and procedures that promote operational rigor efficiency and consistency across the organization.

• Manage core office logistics including mail handling supply management access control systems and coordination of basic office technology needs.

• Provide highly organized administrative support for company-wide initiatives and cross-functional projects that require strong judgment attention to detail and rigorous follow-through.

People & Culture

• Act as a key culture carrier intentionally creating inclusive in-person experiences that reinforce Sygaldrys values while fostering a positive collaborative and productive office environment.

• Serve as the host and face of the company for all visitors creating a warm and professional atmosphere for candidates partners and guests.

• Liaise with new and relocating employees to coordinate logistics and scheduling ensuring a smooth and welcoming onboarding experience.

• Support employee-facing administrative needs including onboarding and off-boarding coordination workspace setup and day-to-day office support.

Event Coordination

• Lead the coordination and onsite execution of candidate interviews executive visits and company gatherings ensuring a seamless and high-quality experience for every guest.

• Develop comprehensive event planning materials including timelines run-of-show documents and contingency plans to ensure events are executed with precision and professionalism.

• Plan and execute internal and external company events from concept through completion managing logistics vendors and onsite operations.

Qualifications & Skills

Required

• Experience in project management office management facilities operations and/or administrative leadership

• Exceptional attention to detail with a demonstrated ability to manage complex projects and operational priorities

• Proven experience coordinating events end-to-end including logistics vendor coordination and onsite execution

• Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment

• Excellent written and verbal communication skills

• High level of discretion and professionalism when handling sensitive information

• Proficiency with Google Workspace

Preferred

• Experience managing vendors and external service providers

• Familiarity with HR or people operations support

• Experience working in tech startups or AI-focused environments

• Proactive solutions-oriented mindset with a strong sense of ownership and accountability

• Comfort with operational systems and tools such as Notion or ClickUp

How Were Different

At Sygaldry curiosity and intellectual courage drive our work. We approach ambitious challenges with a grounded optimistic and rigorous culture and know that kind people build the strongest teams. We prioritize mission over ego and collaborate openly with a strong sense of shared purpose. We dream big yet we execute with a love of detail. Were looking for scientists engineers and operators to forge new paths with us at the intersection of quantum and AI.

Culture and Benefits

• Visa Sponsorship - We know what it takes to make top talent thrive here. Were open to supporting visas whenever possible.

• Compensation - We value your contribution and invest in your future with a competitive salary and meaningful equity. For this position compensation will be based off of experience and qualifications.

• Benefits - Your well-being matters. We provide company-sponsored health coverage to give you and your family peace of mind.

• Connection - Whether its company offsite or casual crew socials we make time to connect recharge and have fun together.

• Time Off - We trust you to take the time you need. Unlimited PTO so you can rest recharge and come back ready to make an impact.

We encourage applications from candidates with diverse backgrounds. We are an equal opportunity employer and we do not discriminate on the basis of race religion color national origin sex sexual orientation age veteran status disability genetic information or other applicable legally protected characteristics.

We encourage you to apply even if you do not believe you meet every single qualification. If you dont think this role is right for you but you believe that you would have something meaningful to to contribute to our mission please reach out at

Required Experience:

IC