Office Manager
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Job Location:
Ann Arbor, MI - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
About Sygaldry
Sygaldry Technologies is building quantum-accelerated AI servers to exponentially speed up training and inference for AI. By integrating quantum and AI were accelerating the path to super intelligence and addressing the problem of rising compute costs and energy bottlenecks. Sygaldry AI servers combine multiple qubit types within a single fault-tolerant architecture to deliver the combination of cost scale and speed necessary for advanced AI applications. We pioneer new domains in physics engineering and AI tackling the hardest challenges with a grounded optimistic and rigorous culture. Were looking for individuals ready to define the intersection of quantum and AI and drive its profound global impact.
Key Responsibilities
Office & Facilities Management
Oversee daily office operations to ensure a clean organized and functional workplace
Manage office supplies equipment and inventory; negotiate with vendors and service providers
Coordinate facilities maintenance repairs and office improvements
Ensure compliance with health safety and workplace regulations
Administrative & Operational Support
Develop implement and improve office policies procedures and workflows
Manage calendars meeting schedules and conference room logistics in tandem with the Senior Executive Assistant
Prepare reports documentation and internal communications as needed
Support leadership with administrative tasks and special projects
People & Culture Support
Serve as the first point of contact for office-related questions and needs
Support onboarding and offboarding processes including workspace setup
Foster a positive inclusive and productive office culture
Assist with internal events team meetings and company initiatives
Financial & Vendor Coordination
Track office budgets and expenses
Coordinate with accounting or finance teams on payments and reporting
Manage contracts and relationships with vendors and service providers
Coordinate new office set up (furniture vendors communicating with the building and architects etc)
Technology & Systems
Maintain access control systems documentation and basic tech logistics
Support adoption of tools that improve office efficiency and communication
Qualifications & Skills
Required
5 years of experience in office management administrative operations or a related role
Strong organizational and time-management skills with excellent attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
Proficiency with office software (Gsuite)
Preferred
Experience managing vendors
Familiarity with HR or people operations support
Experience in tech startups/ AI environments (not required but preferred)
Problem-solving mindset with a proactive service-oriented approach
Proficient in operational systems technology and eager to learn new tools; experience with systems like Notion ClickUp ChatGPT ideal.
How Were Different
At Sygaldry curiosity and intellectual courage drive our work. We approach ambitious challenges with a grounded optimistic and rigorous culture and know that kind people build the strongest teams. We prioritize mission over ego and collaborate openly with a strong sense of shared purpose. We dream big yet we execute with a love of detail. Were looking for scientists engineers and operators to forge new paths with us at the intersection of quantum and AI.
Culture and Benefits
Visa Sponsorship - We know what it takes to make top talent thrive here. Were open to supporting visas whenever possible.
Compensation - We value your contribution and invest in your future with a competitive salary and meaningful equity.
Benefits - Your well-being matters. We provide company-sponsored health coverage to give you and your family peace of mind.
Connection - Whether its company offsite or casual crew socials we make time to connect recharge and have fun together.
Time Off - We trust you to take the time you need. Unlimited PTO so you can rest recharge and come back ready to make an impact.
We encourage applications from candidates with diverse backgrounds. We are an equal opportunity employer and we do not discriminate on the basis of race religion color national origin sex sexual orientation age veteran status disability genetic information or other applicable legally protected characteristics.
We encourage you to apply even if you do not believe you meet every single qualification. If you dont think this role is right for you but you believe that you would have something meaningful to to contribute to our mission please reach out at
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
