Contract Administration Specialist

Auburn, AL - USA

Yearly Salary: $ 77527 - 89903

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Details

*THIS POSITION IS OPEN UNTIL FILLED. APPLICATIONS RECEIVED ON OR BEFORE FEBRUARY 11th AT 11:59 PM WILL BE GIVEN PRIORITY CONSIDERATION*

The City of Auburn Public Works - Engineering department is looking for a talentedContract Administrative Specialistto add to our team! If you are an independent worker and are comfortable in a digital environment then we would love to hear from you.This position will give the opportunity to work with a dynamic group that is very team oriented and allows for a greater knowledge of the intricacies of public contracting and what it takes to manage a successful public works or private development construction project.

This position performs contract administration work in support of public works professional service agreements capital project construction and developer-related projects. The positions activities and accuracy of work impacts the Citys Certification Acceptance status for federally-funded projects. The position works with Project Engineers Construction Inspectors contractors developers and property owners.

Take a look at this video to get an idea of what Public Works means in the City of Auburn!

Primary Duties

In this role you will:

Prepare and process contractand related legal documents project correspondence and coordinates construction meetings for developer public facility extension agreements and formally bid and non-formally bid construction contracts from application/solicitation through completion.
Monitor contractor compliancewith state and federal grant requirements WSDOT regulations City Code project specifications and state statutes related to public work projects.
Process and track the status of contractor submittals required material documentation for various federal and state grants and loans material tickets requests for information and force account paperwork.
Prepare and monitor consultant and service agreementsamendments task assignments and associated documentation from solicitation through completion.
Process complex purchase orders; prepares pay estimates and invoices for contracts and agreements for approval; assists project managers by monitoring project budgets.
Provide key technical and administrative support to the Citys Capital Project Management and Development teamas well as consultants service providers developers and contractors.

Curious about the type of projects you would be involved with
Please click hereto use this Interactive Projects Mapping Tool to find information about current capital projects in the design (red) and construction (blue) phases. You can also view approved development projects (brown).

While these duties may be the primary focus of this job the full job description includes a more comprehensive list of responsibilities.Click Hereto review the class specification.

Minimum Qualifications

We are looking for candidates that have:

Graduation from high school or equivalent

AND

Two years of full-time related work experience
Advanced skills and experience in computer programs (Outlook Word and Excel) is required.

Any combination of relevant education and experience which would demonstrate the individuals knowledge skills and ability to successfully perform the essential elements and responsibilities listed above.

We would love if you have:
Previous experience in public works construction and/or contract administration in a municipal environment is highly desirable.

Additional Information

Why choose the City of Auburn

Competitivesalary with scheduled step increases on an annual basis
Excellentmedical dental and vision plans withemployee premiums paidby the City
Employer contributions to the State Retirement Systempension plans
11 days ofpaid vacationper year
2 paid floating holidaysof your choice per year
VEBA (tax-freehealth savings account)
OptionalFlexible Spendingbenefit plan
Deferred Compensationplan options
EmployeeWellness Program
Employee Assistance Program
and more!

For more information about what benefits the City provides please visit:
the City of Auburn
The City of Auburn was incorporated in 1891 and has since bloomed into a perfect place to live visit explore and play. With over 29.8 square miles of land two rivers and two counties Auburn is home to over 80000 residents and hundreds of businesses - ranging from manufacturing to retail.

COMMITMENT TO DIVERSITY EQUITY AND INCLUSION
Team Auburn values diverse perspectives and life experiences and welcomes applications from people who will help us consistently demonstrate the values of equity respect and partnership. The department encourages people of all backgrounds to apply including Black Indigenous and people of color immigrants refugees women LGBTQ people with disabilities and veterans. Individuals interested in joining our team must be committed to racial social and economic equality for ALL people in our community.

The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
To learn more about theInclusive Auburninitiative please visit:
TO APPLY

If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format or would like to request accommodation or assistance in the application or assessment process please contact the recruiter listed on this job announcement or.

Selection procedure:
The City of Auburn is dedicated to building an inclusive informed city with opportunities for alignment with that goal the City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers including names addresses and other similar information. This eliminates the possibility of unintentional or implicit bias during the initial screening of applications. For that reason hiring managers will not be viewing any attachments to your application including a cover letter or resume during the initial screening.

Please make sure to submit a complete detailed and updated job application and thoroughly answer the supplemental questions prior to the submission deadline! You must meet the minimum qualifications to move forward in the screening process.

If identified as a top candidate a thorough background check as well as reference check and driving abstract review will be required before an official position appointment will be offered.

Communication from the City of Auburn:
We primarily communicate via email during the recruitment process. Emails from and/or should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution you may also want to check your junk email folders.

Contact information:
If you have any questions please contact Chardae Gillespie HR Coordinator by email at cgillespie @a

Required Experience:

Position Details*THIS POSITION IS OPEN UNTIL FILLED. APPLICATIONS RECEIVED ON OR BEFORE FEBRUARY 11th AT 11:59 PM WILL BE GIVEN PRIORITY CONSIDERATION*The City of Auburn Public Works - Engineering department is looking for a talentedContract Administrative Specialistto add to our team! If you are an...