Creditors and Cashbook Clerk

Red Ember Recruitment (PTY) Ltd

Job Location:

Johannesburg - South Africa

Salary: Not Disclosed

Experience Required: 1-3years

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

Red Ember is seeking on behalf of our client a Creditors and Cashbook Clerk on a 6-month contract based in Gauteng.

The Creditors Clerk/Cashbook Clerk is responsible for processing and reconciling creditor transactions maintaining accurate financial records and ensuring timely payments to suppliers. This role also involves managing the cashbook by recording and reconciling bank transactions to support accurate financial reporting.

Responsibilities:

Creditors (Accounts Payable) Duties:

Process and verify supplier invoices against purchase orders and delivery notes.
Ensure accurate allocation of expenses to appropriate cost centres.
Prepare and process supplier payments ensuring adherence to payment terms.
Reconcile supplier statements and resolve any discrepancies.
Maintain an updated creditors ledger and ensure records are accurate.
Liaise with suppliers to resolve payment queries promptly.
Assist with month-end closing procedures including accruals and reports.

Cashbook Duties:

Process daily bank transactions and capture entries in the accounting system.
Reconcile bank statements to ensure all transactions are recorded accurately.
Identify and resolve any variances between the cashbook and bank records.
Maintain petty cash records and ensure proper authorization of disbursements.
Assist in forecasting cash flow requirements for the business.
Support internal and external audit requirements by providing necessary documentation.
Petty Cash.

Ad-hoc Duties :

Fleet management.
Cellphone management.
Assistance with audit preparation.

Key Performance Indicators (KPIs):

Invoice Processing Accuracy: Maintain an accuracy rate of at least 98% in processing supplier invoices.
Timely Payments: Ensure 100% adherence to supplier payment deadlines.
Reconciliation Timeliness: Complete monthly bank and creditor reconciliations within 3 working days after month-end.
Discrepancy Resolution: Resolve supplier and cashbook discrepancies within 5 business days.
Cash Flow Forecasting Accuracy: Maintain variance in forecasted vs. actual cash flow below 5%.
Audit Compliance: Achieve full compliance with internal and external audit requirements with zero major findings.
System Efficiency: Ensure all financial transactions are captured in the accounting system within 24 hours.
Supplier Query Resolution: Address and resolve supplier queries within 48 hours of receipt.

Requirements

Essential

Matric (Grade 12).
1-3 years experience in a Bookkeeping or Financial Accountant role.
Proven trade creditors experience.
Experience managing and/or leading a team.
Ability to work in a high-volume environment with strict deadlines.

Advantageous

BCom Degree or relevant Diploma.
Sound knowledge of VAT and other regulatory financial requirements.

Skills & Knowledge:

Essential

Strong bookkeeping and financial accounting knowledge.
Advanced proficiency in Microsoft Excel.
Intermediate proficiency in MS Office (Word Excel PowerPoint).
Computer literacy.
Accpac / Sage 300 knowledge.
Strong understanding of financial policies procedures and internal controls.
Strong attention to detail with high levels of accuracy.
Effective time management and task prioritisation skills.
Ability to make quick clear decisions based on materiality and financial reporting risk.
Good telephone and professional communication etiquette.

Advantageous

Forex knowledge.
Knowledge of VAT and other regulatory financial requirements.
Commercially astute with the ability to understand business operations.

Personal Attributes:

Leadership Teamwork Integrity Accountability Adaptability Analytical Thinking Problem-Solving Planning and Organising Communication (Written and Verbal) Negotiation and Persuasion Work Ethic Drive and Commitment.

Required Skills:

Essential 1-3 years experience in a Bookkeeping or Financial Accountant role. Proven trade creditors experience. Experience managing and/or leading a team. Ability to work in a high-volume environment with strict deadlines. Advantageous Sound knowledge of VAT and other regulatory financial requirements. Skills & Knowledge: Essential Strong bookkeeping and financial accounting knowledge. Advanced proficiency in Microsoft Excel. Intermediate proficiency in MS Office (Word Excel PowerPoint). Computer literacy. Accpac / Sage 300 knowledge. Strong understanding of financial policies procedures and internal controls. Strong attention to detail with high levels of accuracy. Effective time management and task prioritisation skills. Ability to make quick clear decisions based on materiality and financial reporting risk. Good telephone and professional communication etiquette. Advantageous Forex knowledge. Knowledge of VAT and other regulatory financial requirements. Commercially astute with the ability to understand business operations. Personal Attributes: Leadership Teamwork Integrity Accountability Adaptability Analytical Thinking Problem-Solving Planning and Organising Communication (Written and Verbal) Negotiation and Persuasion Work Ethic Drive and Commitment.

Required Education:

Matric (Grade 12).BCom Degree or relevant Diploma.

Red Ember is seeking on behalf of our client a Creditors and Cashbook Clerk on a 6-month contract based in Gauteng.The Creditors Clerk/Cashbook Clerk is responsible for processing and reconciling creditor transactions maintaining accurate financial records and ensuring timely payments to suppliers. ...

Red Ember is seeking on behalf of our client a Creditors and Cashbook Clerk on a 6-month contract based in Gauteng.

Responsibilities:

Creditors (Accounts Payable) Duties:

Process and verify supplier invoices against purchase orders and delivery notes.
Ensure accurate allocation of expenses to appropriate cost centres.
Prepare and process supplier payments ensuring adherence to payment terms.
Reconcile supplier statements and resolve any discrepancies.
Maintain an updated creditors ledger and ensure records are accurate.
Liaise with suppliers to resolve payment queries promptly.
Assist with month-end closing procedures including accruals and reports.

Cashbook Duties:

Process daily bank transactions and capture entries in the accounting system.
Reconcile bank statements to ensure all transactions are recorded accurately.
Identify and resolve any variances between the cashbook and bank records.
Maintain petty cash records and ensure proper authorization of disbursements.
Assist in forecasting cash flow requirements for the business.
Support internal and external audit requirements by providing necessary documentation.
Petty Cash.

Ad-hoc Duties :

Fleet management.
Cellphone management.
Assistance with audit preparation.

Key Performance Indicators (KPIs):

Invoice Processing Accuracy: Maintain an accuracy rate of at least 98% in processing supplier invoices.
Timely Payments: Ensure 100% adherence to supplier payment deadlines.
Reconciliation Timeliness: Complete monthly bank and creditor reconciliations within 3 working days after month-end.
Discrepancy Resolution: Resolve supplier and cashbook discrepancies within 5 business days.
Cash Flow Forecasting Accuracy: Maintain variance in forecasted vs. actual cash flow below 5%.
Audit Compliance: Achieve full compliance with internal and external audit requirements with zero major findings.
System Efficiency: Ensure all financial transactions are captured in the accounting system within 24 hours.
Supplier Query Resolution: Address and resolve supplier queries within 48 hours of receipt.

Requirements

Essential

Matric (Grade 12).
1-3 years experience in a Bookkeeping or Financial Accountant role.
Proven trade creditors experience.
Experience managing and/or leading a team.
Ability to work in a high-volume environment with strict deadlines.

Advantageous

BCom Degree or relevant Diploma.
Sound knowledge of VAT and other regulatory financial requirements.

Skills & Knowledge:

Essential

Strong bookkeeping and financial accounting knowledge.
Advanced proficiency in Microsoft Excel.
Intermediate proficiency in MS Office (Word Excel PowerPoint).
Computer literacy.
Accpac / Sage 300 knowledge.
Strong understanding of financial policies procedures and internal controls.
Strong attention to detail with high levels of accuracy.
Effective time management and task prioritisation skills.
Ability to make quick clear decisions based on materiality and financial reporting risk.
Good telephone and professional communication etiquette.