Pre-Construction Coordinator

Bentleigh East - Australia

Yearly Salary: $ 65000 - 75000

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

About Bay Building Group

Bay Building Services is a market leader when it comes to insurance building in Australia operating offices throughout VIC TAS NSW ACT QLD SA & WA. For more than 30 years we have specialized in repairs to domestic and commercial properties damaged through insurable events such as fire storm flood impact and malicious damage.

Our company places a strong emphasis on building long-standing working relationships. More than just a business we maintain a caring attitude towards all our employees understanding and encouraging staff commitments to family and leisure. We appreciate that all our people are vital links in the chain and without them we would not be where we are today.

About the Role

This role forms part of the Permit Wise function and plays a critical role in ensuring BBGs national pre-construction activities are delivered accurately efficiently and in line with all building planning and regulatory requirements. The successful applicant will work closely with Construction Estimating Legal/Compliance and Finance teams as well as Certifiers Councils Engineering consultants and other regulatory bodies.

This position requires pre-construction compliance and regulatory approval experience including familiarity with building permits planning processes engineering documentation DBI/HOW/BWI requirements and associated compliance risks. This is a compliance-driven approvals-focused position with a remit that is distinctly different from BBGs claims administration and customer coordination roles.

About the Role

The Compliance Officer is responsible for processing and coordinating a broad range of pre-construction approvals including:

Building Permits
Planning Permits
DBI/HOW/BWI (warranty insurance)
Asset Protection
Engineering approvals

Interim reporting line:

This position will report directly to the Executive Director Corporate Services during the transition period as we uplift national permit and compliance processes.

Key responsibilities include

Action DBI/HOW/BWI and Building Permit requests within 24 hours of receipt
Prepare track and manage associated approvals (Asset Protection Planning Engineering)
Maintain accurate permit and insurance registers
Liaise proactively with Councils Engineering consultants Certifiers and internal teams
Issue purchase orders and submit required documentation to Accounts Payable
Support compliance checks and internal audits
Proactively audit WIP to ensure compliance to State based contract & BWI requirements
Identify improvements in workflow documentation quality and process discipline
As required support Trade Services compliance activities and compliance tasks within the broader Corporate Services compliance remit.

Knowledge and Experience

Strong communication and stakeholder management skills
High level of organisation accuracy and attention to detail
Ability to work autonomously and exercise sound judgement
Experience in residential building insurance building or pre-construction administration
Understanding of DBI/HOW/BWI building codes and compliance obligations (or willingness to learn)
Competency in Microsoft Office and workflow systems
Familiarity with permit workflows and building/compliance risks

Additional capability requirements:

KPI-focused mindset with the ability to meet fast turnaround expectations
Proactive follow-up with external contractors and consultants to minimise delays
Ability to work under pressure managing multiple deadlines and workflow peaks
Strong resilience and accuracy in a time-sensitive compliance-driven environment
Auditing capability to support uplift of pre-construction compliance

If this ad appeals to you please apply by submitting your resume and cover letter outlining why youre suitable for the position.

For further information please go to:

Required Experience:

About Bay Building GroupBay Building Services is a market leader when it comes to insurance building in Australia operating offices throughout VIC TAS NSW ACT QLD SA & WA. For more than 30 years we have specialized in repairs to domestic and commercial properties damaged through insurable events s...