Deputy Head, Finance & Operations

Finance Management

• Participate in budgeting and forecasting processes including reviewing and monitoring departmental budgets.
  

• Oversee treasury management and financial reporting ensuring accuracy and compliance with regulatory requirements.
  

• Support cash flow management investments and risk assessment activities.
  

• Collaborate with auditors to facilitate annual audits and ensure financial transparency.
  

• Establish and maintain internal controls to safeguard our clients assets and ensure regulatory compliance.
  

• Conduct periodic reviews of finance policies and practices to improve efficiency transparency and accountability.
  

• Support internal and external stakeholder management.
  

• Assist in the development and implementation of financial strategies aligned with global standards and best practices.
  

Facilities Management

• Assist in overseeing the maintenance and operations of all facilities ensuring optimal functioning of electrical mechanical and structural systems.
  

• Support the implementation of health and safety practices across all locations in compliance with required standards.
  

• Collaborate with the Facilities Management team to manage maintenance and utility budgets while monitoring costs.
  

• Assist in evaluating facility conditions and recommending upgrades or repairs as required.
  

• Support the development implementation and monitoring of facilities management strategies policies and procedures.
  

Resource Management

• Oversee the effective management of organizational resources including publications materials and merchandise ensuring resource strategy objectives of reach and revenue are achieved.
  

• Assist in ensuring the resource function operates sustainably through collaboration with management committees.
  

Procurement & Office Management

• Assist in overseeing procurement activities to ensure timely and cost-effective acquisition of goods and services.
  

• Ensure adherence to procurement policies and procedures.
  

• Support vendor management contract negotiations and service quality assurance.
  

• Maintain systems for evaluating supplier performance to ensure value for money.
  

• Oversee office management activities and operational practices.
  

Project Coordination

• Support the coordination of general servicesrelated projects including renovations construction upgrades and administrative initiatives.
  

• Monitor project timelines and budgets providing regular updates to the Group Head of General Services.
  

• Collaborate with internal teams and external contractors to ensure project objectives are achieved.
  

People Management

• Assist in supervising and developing the General Services team ensuring effective performance management.
  

• Provide coaching and mentoring to enhance team capability and performance.
  

• Support recruitment onboarding and continuous development of staff within the department.
  

Risk and Compliance Management

• Assist in identifying and managing risks related to facilities finance procurement resources and general administration.
  

• Ensure compliance with legal health safety and environmental standards.
  

• Support risk mitigation initiatives and promote a strong culture of safety and compliance.
  

4. Skills and Knowledge

Educational Qualification & Relevant Experience

• Minimum of 13 years progressive experience in finance and management roles.
  

• Qualified member of a recognized accountancy body or holder of an equivalent professional qualification (e.g. CFA FRM).
  

• Proven experience in a senior leadership role.
  

• Strong knowledge of non-profit or corporate governance management accounting and financial planning.
  

• Knowledge of international financial practices standards operations and regulations.
  

• Experience in a non-profit or mission-driven organization is an added advantage.
  

Functional & Technical Skills

• Proficiency in financial planning forecasting analysis reporting and asset and liquidity management.
  

• Proven track record in developing and implementing financial strategies managing budgets and ensuring compliance.
  

• Strong strategic planning skills with the ability to set goals execute plans and measure performance.
  

• Ability to analyze problems think creatively and develop innovative solutions aligned with organizational objectives.
  

• High level of confidentiality and discretion in handling sensitive information.
  

• Excellent analytical communication and leadership skills.
  

• Ability to work effectively in a fast-paced environment while managing multiple priorities.
  

• Strong knowledge of facilities management procurement processes and project management.
  

• Proficiency in financial systems and Microsoft Office applications.
  

Attitude and Behavioural Traits

• Ability to balance big-picture thinking with attention to detail.
  

• Strong organizational skills with a focus on accuracy and timeliness.
  

• Ability to establish and meet deadlines consistently.
  

• Strong cross-functional collaboration and stakeholder management skills.
  

• Creative innovative and solution-oriented mindset.