Sr. Director, Department Planning & Ops SCCC

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Sr. Director Department Planning & Operations

The University of Miami/UHealth department of SCCC has an exciting opportunity for a Full Time Sr. Director Department Planning & Operations to work at the UHealth Medical Campus.

Core Job Summary

The Sr. Director Department Planning & Operations provides leadership and oversight over daily operations and long-term strategic goals of the department. The Sr. Director Department Planning & Operations works closely with internal and external stakeholders and assumes responsibility for planning directing and executing initiatives to create and/or improve departmental processes and functions. The incumbent also assists in the development of department metrics and key performance indicators (KPIs) to improve performance and productivity across a service lines or functional areas.

Core Responsibilities

• Plans organizes directs and controls the operational activities for the department.

• Develops and executes a plan to accomplish the departments goals and objectives.

• Participates in and ensures that strategic planning is conducted at least annually and ensures the execution of the plan.

• Executes business cases working with cross-functional teams outlining business or expansion opportunities rationales and execution plans to achieve the vision of the department.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions

The Sr. Director Dept Planning and Operations Sylvester Administration will provide strategic and operational leadership for Sylvesters Administrative Offices including the Offices of (1) Education & Training; (2) Outreach & Engagement (dotted); (3) Administrative Support & Events Management; (4) Directors Office; (5) Strategic Planning CCSG Data and Government Relations. This position will ensure that these administrative offices operate in alignment with Cancer Center goals Research Administration priorities and NCI designation requirements. They will oversee comprehensive operational coordination across all reporting units promoting efficiencies standardization and seamless cross-team collaboration. The Sr. Director will serve as a key advisor to the Associate Director for Administration (AD) providing insight into operational needs performance issues risk areas and strategic opportunities.

Strategic Planning CCSG and Florida Academic Cancer Center Alliance (FACCA) Oversight

• Strategic Planning

  • Lead and support multi-year strategic planning processes coordinating input from scientific leadership administrative units and institutional partners.

  • Drive cross-functional initiatives that enhance Center operations support NCI priorities or strengthen collaborative integration across programs.

  • Diagnose operational bottlenecks and implement systems processes or structural solutions to improve efficiency and service delivery.

• CCSG Oversight

  • Supervise the CCSG Manager and ensure coordinated planning writing data collection and project management required for the CCSG.

  • Partner with Sylvester IT to strengthen infrastructure data pipelines information systems and digital tools used across Center operations for strategic planning and CCSG metrics.

  • Partner with Sylvester IT ensuring accurate timely and actionable data for Center evaluation leadership reporting CCSG needs and strategic decision-making.

  • Provide direction in the development of dashboards performance metrics and analytic products that track Center progress research program performance and NCI-required indicators.

  • Support the establishment of data governance practices and ensure consistency and quality across all Center data systems.

  • Ensure ongoing CCSG readiness including annual progress reports external advisory board reviews table maintenance and document quality.

  • Facilitate coordination among leadership shared resources research program leaders and administrative contributors to produce cohesive high-quality CCSG materials.

  • Maintain compliance with NCI guidelines timelines and standards.

• FACCA Oversight

  • Supervise the team responsible for the timely submission of reports required for the Florida state appropriations.

  • Serves as contact for the Department of Health

  • Supervise the process for budgeting and contracting with the Florida Department of Health

  • Lead the collaboration across the Center and the four cancer centers to promote the program.

Oversight of Sylvester Administration Offices (Directors Office Education and Training Outreach and Engagement and Office of Administrative Support & Events Management)

• Provide strategic oversight for the Sylvester Offices supervising the staff leaders providing oversight and support to their areas.

• Support resource planning staffing models and operational budgeting for administrative units in collaboration with the AD for Administration.

• Ensure all administrative units maintain compliance with institutional policies research administration standards and operational best practices.

• Ensure each team maintains workflows and operational effectiveness in alignment with the Strategic Plan and CCSG future plans.

• Foster communication and knowledge-sharing across the Sylvester Offices fostering more collaboration across administrative units scientific leadership and institutional partners.

• Oversee the effectiveness of event operations including planning execution and evaluation of Center-wide events symposia trainings retreats outreach events and special initiatives in alignment with the Strategic Goals of the cancer center.

• Oversee the establishment of standard operating procedures for documentation across the Center ensuring consistency and compliance.

• Provide leadership development performance feedback and strategic direction to the Office leaders to support a cohesive high-functioning administrative operations unit.

• Develop implement and maintain administrative policies procedures and SOPs aligned with institutional and federal guidelines including NCI requirements.

Engagement Communication & Culture Building

• Represent the Cancer Center in institutional committees operational groups and cross-departmental working groups.

• Promote a positive service-oriented culture across administrative teams strengthening collaboration responsiveness and professional development.

• Communicate the vision and mission of the cancer center across teams to promote excellence in cancer research.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• Bachelors degree in relevant field required

• Minimum 7 years of relevant experience required

Knowledge Skills and Abilities:

• Strategic Alignment: Skilled in aligning departmental goals with enterprise-wide strategy and develops comprehensive strategic plans.

• Financial Management: Ensures fiscal responsibility and optimization of financial performance.

• Resource Management: Ability to allocate resources and drive innovation and growth.

• Adaptability: Proven ability to adjust to changes and leads/inspires transformational change.

• Team Leadership: Ability to build and lead high-performing teams manage complex projects and ensure successful project delivery.

• Technology & Analytics: Understanding of technology data analytics and performance measurement to drive strategic decisions and identify opportunities.

• Communication: Ability to influence others articulate strategic vision and ensure clear and persuasive communication.

• Demonstrated track record of people-leading at an NCI designated Cancer Center

• Demonstrated track record of strategic planning at an NCI designated Cancer Center

• Demonstrated track record of managing deliverables of a Cancer Center Support Grant

• Preferred: Demonstrated track record of managing reporting for department of health funding

Any relevant education certifications and/or work experience may be considered.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical dental tuition remission and more.

UHealth-University of Miami Health System South Floridas only university-based health system provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center we are proud to serve South Florida Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching research and patient care. Were the challenge youve been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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