Install Operations Associate-1

Who we are:

Motive empowers the people who run physical operations with tools to make their work safer more productive and more profitable. For the first time ever safety operations and finance teams can manage their drivers vehicles equipment and fleet related spend in a single system. Combined with industry leading AI the Motive platform gives you complete visibility and control and significantly reduces manual workloads by automating and simplifying tasks.

Motive serves nearly 100000 customers from Fortune 500 enterprises to small businesses across a wide range of industries including transportation and logistics construction energy field service manufacturing agriculture food and beverage retail and the public sector.

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Who We Are:

Motive builds technology to improve the safety productivity and profitability of businesses that power the physical economy. The Motive Automated Operations Platform combines IoT hardware with AI-powered applications to automate vehicle and equipment tracking driver safety compliance maintenance spend management and more. Motive serves more than 120000 businesses across a wide range of industries including trucking and logistics construction oil and gas food and beverage field service agriculture passenger transit and delivery.

Motive is proud to be a Forbes Cloud 100 company and a 2020 Career-Launching Company by Wealthfront.

About the Role:

As Install Operations Associate for the Professional Services team you will be responsible for managing the end to end invoicing process and ensuring timely and accurate payments to vendors and accurate reporting back to the business. The ideal candidate will have excellent organizational and communication skills attention to detail and a high level of proficiency in report generation. Your organization will support Motive Onboarding Project Managers and 3rd party Installation Companies and Partners of Motive.

What Youll Do:

• Manage the entire invoicing process from creating of the statement of work and purchase order to receipt of invoice verification and approval of invoice and payment to the installation partner.
• Verify accuracy of invoices and ensure invoices are coded correctly for reporting
• Maintain and update vendor price catalog database as needed
• Respond to inquiries from vendors regarding invoice and payment status
• Develop and maintain strong relationships with vendors and internal stakeholders
• Conduct regular vendor statement reconciliations
• Support accounting team as needed with month-end and year-end close processes
• Act as a liaison between vendors and internal stakeholdersInstallation verification of hardware to validate and communicate invoice approvals to push for payment
• Create Statement of work for installation partners and route for signature
• Create and maintain oversight of all purchase orders and related invoices; executing change orders as needed to ensure on time and accurate payment
• Respond and Coordinate with Motive Accounts Payable Team on questions around invoices and change requests
• Create reports for various purposes such as financial operational and performance-based reviews for the professional installers the proinstal program and overall impact on the business.
• Support and assist in installation partners with any invoice disputes questions outstanding payments etc.
• Drive Impactful Process Improvements and Business Transformation efforts within the invoicing team to support the future of Professional Services and the growing business

What Were Looking For:

• Bachelors degree in accounting finance or related field
• Minimum of 3 years of experience in invoice management or accounts payable
• Strong analytical skills and attention to detail
• Excellent communication and interpersonal skillsAbility to work well under pressure and meet deadlines
• Highly Proficient in Microsoft Office and G Suite especially Excel and Google Sheets
• Ability to work independently and as a team player
• Experience with SFDC preferredExperience with Coupa preferred

Creating a diverse and inclusive workplace is one of Motives core values. We are an equal opportunity employer and welcome people of different backgrounds experiences abilities and perspectives.

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The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations.It is Motives policy to require that employees be authorized to receive access to Motive products and technology.