Academic Operations Coordinator II
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Job Location:
South Orange, NJ - USA
Monthly Salary:
$ 48000 - 66000
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
The Academic Operations Coordinator II will play a vital role in supporting the instructional and administrative functions of the Natural Sciences Unit which encompasses four academic departments. This position will serve as the primary liaison for course scheduling academic operations faculty support logistics and cross-departmental coordination with the Registrar Facilities and administrative leadership. The ideal candidate brings scientific literacy logistical acumen and excellent communication skills to ensure timely accurate and student-centered academic operations.
Duties and Responsibilities:
- Assist with building publishing and maintaining the semester schedule (lecture/lab/recitation) including cross-lists co-/pre-requisites room assignments and capacity rules in Banner/CLSS.
- Maintain instructor-of-record assignments and teaching loads (faculty adjuncts GAs/TAs); flag workload and scheduling issues for resolution.
- Assist with coordinating advising logistics and student pathway support across undergraduate graduate and accelerated/partnership programs.
- Coordinate lab/section operations with Lab Coordinators and the Stockroom (kits materials timelines safety-related operational needs).
- Maintain catalog and academic records; route updates and approvals for course/section changes and related documentation.
- Prepare and distribute term-ready communications and faculty support materials (deadlines grade submission key processes).
- Support adjunct onboarding logistics and coordinate access/training needs with appropriate offices.
- Coordinate and supervise student worker tasks aligned to academic operations priorities.
Required Qualifications:
- BS in Business Administration or Science/Technology (biology chemistry biochemistry physics computer science information technology environmental sciences applied mathematics statistics data science or sustainability sciences)
- 4-6 years total full-time work experience with progressive responsibilities.
- At least 2 years in Higher Education administration Registrar or Facilities.
- Working knowledge of Biology/Chemistry/Physics/Environmental Science teaching-lab realities (wet-lab safety limits multi-hour blocks co-/pre-req pairing stockroom capacities).
- Proficient in Excel (lookups pivots data validation) Word (templates) Outlook (mail
merges/rules) Teams/SharePoint (request forms trackers).
Desired Qualifications:
- MS (biology chemistry biochemistry physics computer science environmental
sciences applied mathematics statistics data science and sustainability sciences)
Salary Range:
$48000 - $66000
Exempt/Nonexempt: Exempt
Physical Demands: General Office Environment
Special Instructions to Applicants:
Please have official transcripts for highest degree earned sent to
Benefits Information:
Full Time Benefits
Life today is complex. Thats why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life.
These benefits are important elements of your total university compensation package. Benefits include but are not limited to bundled medical prescription and vision insurance dental insurance and life insurance and retirement plan. More information is available at Seton Hall University is located in South Orange New Jersey 14 miles from New York City. It is the oldest Catholic diocesan institution of higher education in the United States and is home to about 6300 undergraduate and 3700 graduate students. A vibrant and culturally inclusive community Seton Hall pursues academic excellence and ethical development in a collaborative environment and prepares its students to be servant leaders in their professional and community lives. Seton Hall University is an equal opportunity employer. It honors diverse perspectives and welcomes employees from all faith turn its employees respect Catholic beliefs and valuesengage in servant leadership and support the Universitys mission as a Catholic institution of higher education.
Required Experience:
IC
Key Skills
- Experience Working With Students
- Organizational skills
- FileMaker
- Classroom Experience
- Ellucian
- Lesson Planning
- Host/Hostess Experience
- Peoplesoft
- Teaching
- Curriculum Development
- Administrative Experience
- Google Suite
About Company
As one of the nation's leading Catholic universities, Seton Hall University has been showing the world what great minds can do since 1856. SHU's main campus is located in the quaint town of South Orange, NJ, only 14 miles from New York City.
