Project AdministratorS
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Job Location:
Monthly Salary:
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Summary
The Space Health And Community (SHAC) Lab in the Charles Stewart Mott Department of Public Health at Michigan State University is seeking a full time Project Administrator. This administrator will join a National Institutes of Health grant-sponsored study focused on historical structural racism and child development across Michigan. This grant is led by Dr. Amber L. Pearson and Dr. Alex Burt. This position will be supervised by Dr. Pearson.
The SHAC lab has three strategic priorities to: 1) lead health-related research that can be used to create a healthier and more equitable society and repair past injustices; 2) increase capacity for a diverse set of students to conduct research and to enhance their ability to engage as global citizens; and 3) inform policy and investment in low-income minoritized neighborhoods given the disproportionate levels of chronic disease risk in such communities.
As part of regular duties the Administrator will:
Serve as the primary point of contact for all lab members and project contacts.
Submit new vendor requests process payments to vendors route incoming invoices reimbursements and office supply requests.
Initiate project-related requisitions and oversee the purchase order process including payments.
Process travel requests and expense reports for project staff and guests as needed.
Process and reconcile p-card transactions for payments made via credit card on behalf of the department (e.g. conference registrations office supplies contractual services).
Process cash advance requests for research participation incentive payments.
Maintain the project software and notify PI when renewals are required.
Manage finances: monitor shadow budgets forecast expenses timesheets and purchasing.
Collaborate and contribute to reports to OSP CGA IRB Innovation NIH and DPH research administration team to ensure compliance.
Arrange meetings for all projects take minutes and send reminders.
Establish and maintain relationships with faculty staff and colleagues within the department across the university and with external partners.
Demonstrate flexibility organization and the ability to work both independently collaboratively.
Interpret university policies and procedures.
Possess excellent communication skills.
Supervise lab staff and on-call and/or hourly staff on projects.
This position is remote/hybrid friendly with the understanding that employees are required to regularly attend to work tasks and responsibilities during regular business hours.
Position may require infrequent travel to Flint for meetings and/or training.
Minimum Requirements
Knowledge equivalent to that which would normally be acquired in a four year college degree; three to five years of related and progressively more expansive work experience in a field related to the position including planning and managing projects; communications content management (written verbal digital) experience with word processing database spreadsheet presentation calendaring software desktop publishing and/or project management software; or an equivalent combination of education and experience.
Desired Qualifications
The ideal candidate will exhibit many of the following skills and abilities:
Advanced knowledge of the Microsoft Office suite (Teams Outlook Word Excel)
Proficiency in MS Office 365 products Enterprise Business Systems (EBS) Kuali Financial Software (KFS) Concur (travel system) at MSU
Excellent oral and written communication skills
Strong attention to detail; self-starter; self-motivated
Ability to work independently or in a collaborative setting
Ability to prioritize multiple tasks in a rapidly changing environment
Professional and polite demeanor with a positive attitude
Quick learner with a high sense of responsibility
Ability to maintain confidentiality with sensitive information
Ability to identify opportunities to enhance efficiency
Experience with website maintenance and data visualization
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin citizenship age disability or protected veteran status.
Required Application Materials
Resume
Cover Letter
Work Hours
STANDARD 8-5
Description of End Date
This is a limited term position funded for one year from date of hire with possible extension contingent upon funding renewal.
Website
Bidding Eligibility ends on 02/03/2026 at 11:55 PM
Required Experience:
Unclear Seniority
Key Skills
- Microsoft Office
- Construction Experience
- Microsoft Outlook
- Microsoft Word
- Sage
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Microsoft Project
- Administrative Experience
- Project Coordination
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