Administrative Assistant

About LVC: We are the areas leading fire protection and systems integration company established in 1982. We realize that our employees are our strength and only hire highly motivated people who are the best at what they do in our industries. We provide a positive team-oriented work environment and encourage promote and reward team members who share our commitment to quality integrity and service.

About You: We are looking for an Administrative Assistant to support the Pre-Engineered Systems staff and processes.

Compensation/Benefits: Competitive pay ranging from $18-$20 per hour. A full benefits package which includes: Health Dental Vision Disability Insurance Life Insurance Retirement Savings Plan ESOP FSA LegalShield PTO and Holiday pay. Apply and find out why LVC is the right employer for you.

Essential Functions:

• Assist walk-in customers.
• Answer all incoming calls and voicemails to the main office and direct them to the appropriate departments.
• For Mining Customers:
  • Create daily work orders per the service coordinators workload and callout service requests.
  • Scan inspection reports and prepare for billing.
  • Maintain active and de-commissioned customer serviceable items lists.
  • Set up and bill hydrotesting and parts deliveries.
  • Update MSHA records.
  • Daily update of monthly mine work order ledger.
  • Invoice all mine customer invoices after review.
  • Handle customer invoice/purchase order inquiries.
  • Maintain customer required spreadsheets on active service pieces.
• Record and report monthly mind hour reports.
• Prepare and submit monthly safety reports.
• Renewal of customer agreements.
• Generate monthly work orders for all divisions.
• Check and disperse any unassigned work orders to correct technicians boards for all divisions.
• Assist with month-end and year-end closing for the Hibbing branch.
• Prepare office supply orders.
• Track and manage uniform inventory.
• Monitor and maintain ink levels and supplies for the copier and postage machine.
• Ensure cleanliness of bathroom kitchenette board room and front entry.
• Collect mail daily and FedEx/UPS deliveries for disbursement.
• Mail cash sales to the Minneapolis office and report to Accounts Receivable.

Qualifications/Skills:

• Proficient in MS Office
• Excellent verbal communication skills
• Highly organized
• Ability to multi-task in a fast-paced environment
• Experience answering a multi-line telephone system
• General understanding of office procedures and customer service
• Understanding of administrative clerical procedures and other systems such as word processing managing files and records
• Ability to operate a multi-function copier
• Ability to work with a high degree of accuracy
• Ability to keep information confidential when needed

Education/Experience:

• High School Diploma/GED
• 1-2 years of receptionist experience preferred

LVC Companies Inc. is an Affirmative Action/Equal Opportunity Employer

Required Experience:

Junior IC