AP and PO reviewer
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Job Location:
Monthly Salary:
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
1. Implement a sampling strategy to conduct random checks on 25% of
transactions or reports across the regions.
2. Review calculations in invoices and credit memos for accuracy and verify that
rates discounts and adjustments are applied correctly.
3. Examine invoices are submitted to customers on time ensuring compliance
with customer requirements (e.g. backup files).
4. Perform regular audits reviews reporting and follow-up activities two days
following the monthly billing closure.
5. Ensure that no download or edit options are available to unauthorized
personnel to maintain data integrity.
6. Recommend a standardized naming convention and folder structure for better
document management.
7. Prepare a structured presentation summarizing audit findings including Key
results Areas of compliance and non-compliance Recommendations for
improvement.
8. Analyse patterns of recurring errors in billing and reporting processes such as
Frequent issues in Credit Memo processing Duplicate invoice generation
incorrect PO number incorrect tax rate.
9. Evaluate the handling of unmapped codes to ensure proper categorization
and reporting recommend processes for resolving unmapped codes to
prevent future occurrences.
10. The ticketing system is utilized for new service requests and billing inquiries
with a goal to open and close tickets within 48 hours.
11. Share the audit report with managers. Discuss the findings and potential
actions to address any issues identified.
12. Establish a plan for monitoring the implementation of recommendations and
schedule a follow-up audit if necessary.
transactions or reports across the regions.
2. Review calculations in invoices and credit memos for accuracy and verify that
rates discounts and adjustments are applied correctly.
3. Examine invoices are submitted to customers on time ensuring compliance
with customer requirements (e.g. backup files).
4. Perform regular audits reviews reporting and follow-up activities two days
following the monthly billing closure.
5. Ensure that no download or edit options are available to unauthorized
personnel to maintain data integrity.
6. Recommend a standardized naming convention and folder structure for better
document management.
7. Prepare a structured presentation summarizing audit findings including Key
results Areas of compliance and non-compliance Recommendations for
improvement.
8. Analyse patterns of recurring errors in billing and reporting processes such as
Frequent issues in Credit Memo processing Duplicate invoice generation
incorrect PO number incorrect tax rate.
9. Evaluate the handling of unmapped codes to ensure proper categorization
and reporting recommend processes for resolving unmapped codes to
prevent future occurrences.
10. The ticketing system is utilized for new service requests and billing inquiries
with a goal to open and close tickets within 48 hours.
11. Share the audit report with managers. Discuss the findings and potential
actions to address any issues identified.
12. Establish a plan for monitoring the implementation of recommendations and
schedule a follow-up audit if necessary.
Auditing report check points:
1. Select 10 sample invoices from each region for review.
2. Verify contract copy of the selected samples lines to review customer
name and address billing cycle rate card contract value Payment terms
billing currency tax rate invoice description invoice date due date.
3. Cross-check the billing calculation file with the source file to ensure
consistency in Billing quantity Rate card calculated amount.
4. Review invoices copies Invoice generation date bill to address ship to
address invoice period PO number invoice amount.
5. Verify Invoice submitted as per the contract/SLA with necessary
supporting documents verify submitted to right email address as agreed
through correct channel (Email Portal).
Confidential
6. Review PO copy for PO date PO amount description quantity and unit
price.
7. Separate audit report for credit memo and unmapped codes.
1. Select 10 sample invoices from each region for review.
2. Verify contract copy of the selected samples lines to review customer
name and address billing cycle rate card contract value Payment terms
billing currency tax rate invoice description invoice date due date.
3. Cross-check the billing calculation file with the source file to ensure
consistency in Billing quantity Rate card calculated amount.
4. Review invoices copies Invoice generation date bill to address ship to
address invoice period PO number invoice amount.
5. Verify Invoice submitted as per the contract/SLA with necessary
supporting documents verify submitted to right email address as agreed
through correct channel (Email Portal).
Confidential
6. Review PO copy for PO date PO amount description quantity and unit
price.
7. Separate audit report for credit memo and unmapped codes.
Qualifications:
Bachelors degree in Finance or related field. Around 5-10 years of experience.
Strong knowledge of accounting standards and auditing principles and professional
certifications will be an added advantage.
Excellent problem-solving skills and the ability to prioritize tasks effectively.
Strong communication and interpersonal skills to interact with team members and
drive things to closure.
Detail-oriented with a strong focus on quality and accuracy. Key personal qualities
include independence objectivity integrity and good judgment.
Ability to work well under pressure and handle a fast-paced environment.
Proficient in Microsoft Office Suite or related software.
Bachelors degree in Finance or related field. Around 5-10 years of experience.
Strong knowledge of accounting standards and auditing principles and professional
certifications will be an added advantage.
Excellent problem-solving skills and the ability to prioritize tasks effectively.
Strong communication and interpersonal skills to interact with team members and
drive things to closure.
Detail-oriented with a strong focus on quality and accuracy. Key personal qualities
include independence objectivity integrity and good judgment.
Ability to work well under pressure and handle a fast-paced environment.
Proficient in Microsoft Office Suite or related software.
Key Skills
- Facilities Management
- Banking
- Content Writing
- Customer Support
- Fun
- Airlines
