Workplace Experience Manager (fmx) 12-months contract Maternity leave cover

At Shiftmove Workplace Experience plays a critical role in enabling productivity engagement and connection across teams and locations. By ensuring functional welcoming and well-run workspaces.

As Workplace Experience Manager you will take ownership of day-to-day execution and ensure continuity across all workplace-related activities. This role sits at the intersection of operations employee experience and leadership support and is highly hands-on with a strong focus on prioritisation reliability and delivery.

You will work closely with employees leadership and external partners to ensure smooth office operations consistent workplace standards and well-executed employee experience initiatives across locations.

Your Responsibilities

• Own day-to-day workplace operations in Berlin including vendor coordination (facilities cleaning suppliers)
• Coordinate office logistics across DACH locations (including Poland and Zurich) with occasional travel
• Act as the primary point of contact for employees and stakeholders on workspace-related topics
• Plan and deliver employee experience initiatives including events onboarding moments and culture activities
• Ensure offices support hybrid work through functional welcoming and well-organised environments
• Provide Executive Assistant support to the management team (calendar management meeting preparation follow-ups action tracking)
• Manage budgets invoices travel tools and operational documentation
• Prioritise requests track decisions and ensure reliable execution across recurring and ad-hoc tasks

What Success Looks Like (First 6 Months)

• Ensure seamless continuity of the Workplace Experience function with no operational gaps
• Establish a clear prioritisation and execution rhythm across Workplace Experience and EA tasks
• Improve structure documentation and task tracking to support clarity and scalability
• Build strong trust with leadership through reliability discretion and disciplined execution
• Reduce reactive work by anticipating needs and planning ahead

What You Bring

• Experience in Workplace Experience Office Management or Executive Assistant roles
• Strong execution and prioritisation skills in fast-paced environments
• Experience working with external vendors and service providers
• Confidence supporting leadership with discretion and reliability
• A structured proactive and solution-oriented mindset
• Comfort working across locations and cultures
• Fluency in English and German

Why should you join us

• Vacation: 30 days
• Benefits: Urban Sports Club membership Hrmony subscription JobRad or a subsidy for a BVG ticket.
• Health & Wellbeing: 1 mental health day per year and access to the platform.
• Learning & Development: Clear career paths and an annual learning budget among other opportunities.
• Home Office No problem! We have a beautiful office in the heart of Berlin where we meet twice a week.
• Workation: Up to 12 weeks of remote work from any country or continent you want!
• Autonomy: We want to hire you for your expertise and knowledge and well give you the space to do your best work.
• Sustainable Growth: We are profitable generate more than 90M in ARR and continue to grow in a highly sustainable way backed by a leading private-equity firm focused on technology and software.
• Culture: Youll join a highly collaborative and high-performing team where you can contribute ideas challenge others and be challenged yourself.