Office Manager
Share
Job Location:
Rochester, NH - USA
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
We are seeking a highly organized detailoriented Office Manager to support daily operations across HR accounting procurement and general services. This role is ideal for someone who enjoys variety takes initiative and thrives in a fastpaced environment. The Office Manager will serve as a central point of coordination for employees vendors and leadership ensuring smooth operations and consistent followthrough.
KEY RESPONSIBILITIES
Office Management & General Services
- Serve as the primary point of contact for daytoday office needs.
- Maintain office organization cleanliness and supply levels.
- Coordinate facility needs including repairs maintenance and vendor visits.
- Manage incoming mail packages and shipments.
- Support leadership with scheduling meeting preparation and administrative tasks.
- Maintain digital and physical filing systems for easy retrieval and compliance.
HR Support
- Assist with newhire onboarding including preparing welcome materials collecting documentation and coordinating firstday logistics.
- Maintain employee records and ensure confidentiality of sensitive information.
- Support timekeeping attendance tracking and PTO record maintenance.
- Help coordinate training sessions safety meetings and employee communications.
- Assist with recruitment logistics (posting jobs scheduling interviews communicating with candidates).
- Support HR compliance tasks such as policy distribution documentation tracking and audit preparation.
Accounting & Finance Support
- Process vendor invoices and route for approval.
- Assist with expense tracking and reconciliation.
- Support basic bookkeeping tasks such as data entry coding expenses and maintaining financial records.
- Prepare documentation for monthly close and audits.
- Coordinate with external accountants or internal finance teams as needed.
Procurement & Vendor Management
- Source and order office supplies equipment and materials.
- Maintain vendor relationships and negotiate pricing when appropriate.
- Track purchase orders deliveries and inventory levels.
- Assist with procurement documentation and ensure accurate recordkeeping.
- Support costcomparison and vendor evaluation projects.
Qualifications :
- 2 years of experience in office management HR support accounting support or procurement.
- Strong organizational and multitasking skills.
- High attention to detail and accuracy.
- Proficiency with Microsoft Office (Excel Word Outlook) and basic accounting systems.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Comfortable working independently and prioritizing tasks in a dynamic environment.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Part-time
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
Jobs for Humanity paves the way to a fairer future for all by connecting historically underrepresented talent to welcoming employers. Through the combination of cutting-edge recruiting technology and expert D&I consultation, Jobs for Humanity makes inclusive hiring seamless, scalable, ... View more
