Executive Assistant & Office Support

The Shared Executive Assistant & Office Support role provides highlevel administrative support to multiple executives of our Europe and Africa leadership team (including our Regional CEO) while supporting our London Office Coordinator to ensure smooth daytoday operations across the office. This position is ideal for someone who thrives in a fastpaced environment enjoys balancing diverse responsibilities and brings a proactive solutionsoriented mindset. The successful candidate will be a trusted partner to leadership and a central point of coordination for the wider team.

This role is based in London at our offices in Southwark and is primarily an office-based role. There is some flexibility to work at home up to 1 day/week upon agreement.

Responsibilities:

Executive Support

• Manage complex calendars for 4-5 executives including scheduling prioritising and resolving conflicts. Email management as required.
• Coordinate travel arrangements itineraries and logistics; submit expense reports.
• Prepare meeting logistics as required and coordinate/prepare input materials such as agendas.
• Act as a liaison between executives and internal/external stakeholders ensuring timely communication and followthrough.
• Maintain confidentiality and exercise sound judgment in all interactions.

Office Operations

• Serve as the first point of contact for general office enquiries and visitors when the Office Coordinator is not available.
• Provide support to our London Office Coordinator for general office coordination. This could include:
  • Support facilities coordination including meeting room bookings maintenance requests and workspace organisation.
  • Oversee office supplies equipment and vendor relationships.
  • Assist with onboarding logistics for new employees (access equipment welcome materials).
  • Help coordinate company events team meetings and officewide communications.
  • Maintain shared documentation filing systems and administrative processes.
• Various administrative support and coordination.

Qualifications :

Essential

• Experience supporting senior leaders ideally in a shared or multiexecutive capacity.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• High level of professionalism discretion and emotional intelligence.
• Proficiency with Microsoft 365 tools.
• Comfortable working independently and anticipating needs before they arise.

Personal attributes

• Calm adaptable and resourceful in a dynamic environment.
• Collaborative and serviceoriented with strong relationshipbuilding skills.
• Detailfocused with a knack for spotting gaps and improving processes.
• Positive proactive and solutionsdriven.

Remote Work :

No

Employment Type :

Full-time