eBilling Specialist – In-House Legal Department (Contract)

Job Summary

We are seeking a detail-oriented and organized eBilling Specialist to join our in-house legal department. The eBilling Specialist will manage all aspects of the eBilling lifecycle ensuring compliance with company billing guidelines maintaining vendor data integrity and serving as the primary liaison between internal stakeholders and external law firms or vendors. This role is critical in optimizing the legal departments billing efficiency cost transparency and operational accuracy.

This is a 6 month contract.

Hybrid.

Key Responsibilities

eBilling Management

• Oversee the end-to-end electronic billing process including invoice submission review and approval using the companys eBilling platform (CounselLink).
• Ensure compliance with company billing guidelines and legal department policies.
• Monitor and resolve billing discrepancies rejections and appeals in a timely manner.
• Collaborate with law firms and vendors to address billing issues and ensure accurate submissions.

Matter Creation and Management

• Create and manage new matters in the eBilling system upon request from attorneys or law firms.
• Ensure accurate data entry of matter details including matter type client responsible attorney and billing rules.
• Maintain consistent naming conventions and metadata standards to support accurate reporting and tracking.

Vendor Onboarding and Management

• Coordinate with Procurement and Legal Operations to onboard new law firms and vendors.
• Set up and maintain vendor profiles billing contacts and tax information within the eBilling system.
• Communicate billing guidelines invoice formats and system expectations to new vendors.

Accruals Collection and Management

• Collect and validate monthly or quarterly accrual estimates from law firms and vendors.

Timekeeper Rate Review and Management

• Review and process new timekeeper rate requests in the eBilling system.
• Verify alignment with approved rate structures and company billing guidelines.

Primary Point of Contact and Support

• Act as the central point of contact for all eBilling-related inquiries from law firms vendors and internal users.
• Provide real-time troubleshooting and escalate system or configuration issues to the eBilling platforms support team as needed.
• Maintain consistent communication between Finance IT and Legal Operations to ensure alignment on billing processes and issue resolution.

Qualifications

Education and Experience

• Bachelors degree in Business Administration Finance Accounting or a related field (or equivalent work experience).
• 4 years of experience in eBilling legal billing or a related role preferably within an in-house legal department or law firm.
• Experience with eBilling platform CounselLink is required.

Skills and Competencies

• Strong understanding of legal billing processes including timekeeper rates matter management and billing guidelines.
• Proficiency in Microsoft Office Suite particularly Excel for data analysis and reporting.
• Excellent attention to detail and organizational skills.
• Strong problem-solving and analytical abilities.
• Effective communication and interpersonal skills to collaborate with internal teams and external vendors.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Familiarity with legal terminology and law firm billing practices.
• Experience with matter management systems and legal spend analytics.
• Knowledge of compliance requirements related to legal billing and financial reporting.

$55-$65/HR

This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (Vertex). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation medical benefits fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors including skills competencies experience location and/or being pursued and other job-related factors permitted by addition this role will be eligible for overtime pay in accordance with federal and state requirements

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No C2C or Third-Party Vendors