Office Coordinator for Criminal Justice Corona Campus
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Job Location:
Corona, CA - USA
Monthly Salary:
USD 19 - 21
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
La Sierra University is seeking an Office Coordinator for the Criminal Justice program who will support students faculty and staff through effective administrative coordination and customer-focused service. This position plays a vital role in supporting academic operations managing office workflows and serving as a central point of communication for the program.
DUTIES & RESPONSIBILITIES
General Office Responsibilities
- Manage department telephone calls voicemails emails and front desk visitors
- Process student and employee records
- Prepare expense reports and other office documents as needed
- Organize and maintain confidential files records email and texting groups and other sensitive student data
- Schedule departmental meetings and maintain minutes for each meeting
- Provide initial assistance to students with questions and direct them to the appropriate resources
- Pick up and distribute mail from the Riverside campus & Corona campus
- Assist with photocopying and distributing materials as needed
- Prepare and proofread correspondence as required
- Coordinate travel arrangements as needed
- Maintain inventory of office supplies ordering supplies when necessary
- Assist in planning and executing departmental events through for the Corona and Rancho Mirage campuses including summer orientations for freshmen and end-of-year celebrations for graduating seniors
- In consultation with the Director create posters and social media posts for campus events and services
- Share email announcements and reminders
- Assist with minor technology issues (classrooms computer labs & copy machines)
- Manage timecard approval (Kronos) for student workers and adjunct instructors as well as track adjunct hours for each quarter
- Complete additional duties as assigned by supervisors
Faculty Assistance Duties
- Obtain and process textbook adoptions in collaboration with the La Sierra University online Bookstore
- Proctor exams and/or quizzes as needed by faculty
- Assist the Criminal Justice Service Learning Coordinator with calling service partners scheduling meetings with service partners and keeping records and contact information for service learning courses.
- Keep record of all course syllabi for courses taught on Criminal Justice campuses.
Staff Assistance Duties
- Create quarterly classroom schedule and final exam schedule
- Assist Directors with record-keeping regarding Criminal Justice budgets Chapel attendance and staff records
- Update and distribute handbook for adjunct instructors
- Maintain communication with adjunct professors regarding university policies and procedures
- Organize and draft contracts for all adjunct professors
JOB SPECIFICATIONS & SKILLS
Education: Bachelors degree
Experience: 1-2 years clerical and/or office experience is preferred.
Physical/Mental Demands:Physical labor is minimal - light lifting may be required during departmental events and mail/package retrieval.
The ideal candidate will be reliable responsible self-motivated and able to work both independently and as part of a team. Maintain the confidentiality of departmental/employee/student information; ability to communicate in a concise and effective manner both verbally and in writing. Typing 45 wpm or more and computer skills (Excel MS Word Google Drive etc.) excellent interpersonal skills ability to work in a professional manner under pressure and carry out multiple tasks simultaneously routine abilities associated with record keeping/filing/sorting etc. Ability to focus on details and think creatively; strong clerical skills (filing and typing); bilingual abilities are highly preferred; must be able to interact with and convey a positive attitude to visitors and the campus community in person or by phone; be able to work an established work schedule; reliably work set hours as assigned. Mindful and accepting of diversity and the ability to engage with students staff faculty and visitors respectfully.
Wage Range: $19.12 - $21.25 per hour plus generous benefits.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Discover La Sierra University, nationally acclaimed for its diverse campus and commitment to service. Experience excellence in education and community impact!
