Executive Assistant to the President & CEO
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Job Location:
Monthly Salary:
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Description
First Capital REIT TSX: owns operates and develops groceryanchored openair centres in Canadas most desirable neighbourhoods. With a longstanding reputation as one of the Greater Toronto Areas top employers we are committed to creating dynamic inclusive and highperforming workplaces where people can build meaningful rewarding careers. Our teams expertise and collaboration enable us to create thriving properties that generate value for businesses investors and communities.
THE ROLE:
The Executive Assistant will provide administrative and strategic support to our President & CEO at our head office in Liberty Village. This role will be a true partner in the business and involve extensive organizing coordinating planning and collaborating. The successful candidate will be a forward-thinking team player with a high degree of professionalism confidentiality discretion and judgment. A keen eye for detail with a service-oriented attitude is also essential
WHAT YOU WILL DO:
- Manage all requirements in support of smooth and efficient meeting facilitation including scheduling agendas presentations minutes etc.
- Prepare a variety of correspondence presentations and documents.
- Manage travel requirements as needed.
- Anticipate the needs and work ahead to provide solutions.
- A team champion of technology embracing all the technology available and harnessing it to streamline processes.
- Process invoices and expense reports promptly and per our accounting policies.
- Assist with the annual budget process including monthly reporting and quarterly accruals and the application of appropriate e-billing system.
- Establish and maintain electronic filing systems.
- Act as key liaison with internal and external stakeholders including board members senior executives and employees.
- Develop and maintain relationships with peer business Executive Assistants and others across the organization.
- Perform various other duties as delegated or assigned including support for special projects and transactions.
WHAT YOU BRING:
- Ten (10) plus years experience in a similar senior administrative role preferably within a large corporate environment.
- Experience at a similarly publicly traded company and working with Boards is a strong asset.
- Post-secondary degree.
WHAT YOU NEED TO BE SUCCESSFUL:
- Expert-level experience with MS Excel PowerPoint Word and Outlook.
- Well-developed communication skills to effectively communicate across all levels within and outside the organization.
- Poise confident with excellent organizational skills and initiative.
- Proactive self-starter with a can-do attitude.
- Ability to anticipate executives needs and provide solutions.
- Ability to multi-task in a fast-paced environment.
- Excellent attention to detail and time management skills.
WHAT WE OFFER:
We invest in People. Along with our competitive compensation packageswere always thinking of new ways for our people to share in the companys success. We are very proud to offer the following to our employees:
- Flexible Hours
- Company-matched savings plans
- Annual Wellness Subsidy
- Tuition & Development Program
- Employee Referral Program
- Rewards and Recognition Programs
- Paid time off during December holiday season
- Parental leave benefits
Our people are what makes us different. At First Capital we are committed to workplace diversity and inclusion within our organization therefore we encourage all qualified persons from all backgrounds to apply. Accommodations are available upon request to all applicants with disabilities throughout our hiring process. To discuss any accommodation please email us atemailprotected.
Required Experience:
IC
Key Skills
- Anti Money Laundering
- ABAP
- Jms
- Learning Development
- HR Marketing
- Arbitration
About Company
First Capital owns, operates, and develops grocery-anchored open-air centres in neighbourhoods with the strongest demographics in Canada.
