Advancement Database Manager

Position

Advancement Database Manager

Division:

Institutional Advancement

Department:

Institutional Advancement

Reports to:

Vice President for Institutional Advancement

Position Summary

Livingstone College seeks an experienced and detail-oriented Advancement Database Manager to oversee maintain and optimize the Colleges advancement and fundraising database systems. This position plays a critical role in ensuring data integrity supporting donor relations and prospect management and providing accurate timely reporting to advance fundraising strategy and institutional goals.

The ideal candidate will have 57 years of experience managing advancement or nonprofit fundraising databases Raisers Edge experience strongly preferred and a demonstrated ability to translate complex data into actionable insights for advancement leadership and staff.

Essential Duties & Responsibilities

The results you will deliver each day that matter most!

Database Management & Systems Administration

• Manage configure and maintain the Colleges advancement database (Raisers Edge preferred) including integrations with gift processing events finance and marketing systems.
• Serve as the primary system administrator and point of contact for advancement database operations and troubleshooting.
• Lead database-related projects including system upgrades data migrations new module implementations vendor coordination testing and documentation.

Data Integrity & Governance

• Develop implement and enforce data-entry standards naming conventions validation rules and duplication processes.
• Conduct regular data audits to ensure accuracy consistency and compliance with institutional standards.
• Maintain compliance with applicable data privacy and communications regulations (e.g. GDPR CAN-SPAM) as well as College data governance policies.

Gift Processing & Financial Reconciliation

• Process gifts pledges memberships and other advancement transactions accurately and timely.
• Code and reconcile gifts with the Business Office and Finance Department as required.
• Support campaign appeal and fund structures including soft credits and stewardship workflows.

Reporting Analytics & Prospect Support

• Build maintain and automate queries exports segments and reports for development alumni relations and senior leadership.
• Design and deliver complex reports and dashboards to track fundraising performance campaign progress and donor engagement metrics.
• Support prospect research and moves management by maintaining constituent records giving histories and cultivation and stewardship activity logs.

Events & Engagement Support

• Manage event-related database functions including registrations ticketing attendee tracking seating and post-event reconciliation and reporting.
• Support advancement staff with event data imports exports and performance analysis.

Training & User Support

• Provide training documentation and ongoing support to advancement staff to ensure effective and consistent system use.
• Translate technical database concepts into clear guidance for non-technical users.
• Additional duties as assigned.

Education/ Experience

What you will need to be successful!

• Minimum 57 years of hands-on experience managing advancement or fundraising databases (Raisers Edge highly preferred).
• Strong proficiency with Raisers Edge or comparable advancement CRM systems (e.g. Raisers Edge NXT Blackbaud CRM).
• Experience supporting event modules and third-party integrations (e.g. Eventbrite or similar platforms) with transactional reconciliation.
• Advanced skills in Excel (pivot tables XLOOKUP/VLOOKUP); working knowledge of SQL preferred.
• Experience with reporting and visualization tools (e.g. Power BI Tableau or similar).
• Demonstrated experience with data migration cleansing deduplication and data governance best practices.
• Excellent analytical organizational and problem-solving skills.
• Strong written and verbal communication skills with the ability to train and support diverse users.
• Bachelors degree in information systems Data Management Business or a related field or equivalent professional experience.

Preferred Qualifications

• Certification or formal training in Raisers Edge or Raisers Edge NXT.
• Experience in higher education nonprofit advancement or philanthropic organizations.
• Familiarity with fundraising operations gift agreements pledges and donor stewardship processes.
• Experience managing API-based integrations and third-party vendors.

Working Conditions

• Standard business hours with occasional evenings or weekends required to support events campaigns or reporting deadlines.
• Hybrid work arrangements may be available based on departmental needs and institutional policy.

Life at Livingstone College

Why we believe you will love working at Livingstone College!!

Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction academic excellence and student success. Through a Christian-based environment suitable for holistic learning Livingstone provides excellent business liberal arts STEAM teacher education and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community.