Fellowship Program Coordinator II – Department of Emergency Medicine

Res/Fellowship Program Crd II

Bachelors degree and three years of relevant experience; or an equivalent combination of education and relevant experience.

The University of Florida College of Medicine Department of Emergency Medicine (DEM) seeks a motivated and detail-oriented Fellowship Coordinator II to join our education team. This position supports the departments subspecialty fellowship programs and plays a critical role in maintaining program compliance supporting fellows and faculty and managing recruitment onboarding and graduation to the Assistant Director of Academic Health Care Administration you will play a vital role in the planning and execution of the departments educational mission across multiple subspecialty fellowship programs. Working closely with the Vice Chair of Education Fellowship Program Directors and core faculty you will oversee all administrative activities associated with both ACGME and non-ACGME fellowship programs.

Be part of a team shaping the future of healthcare education at one of the nations leading academic institutions!

Primary Responsibilities

Fellowship Administration

• Serve as Fellowship Coordinator for all ACGME and Non-ACGME Emergency Medicine fellowship programs.
• Oversee all administrative activities including scheduling evaluations documentation and accreditation compliance.
• Maintain fellow requirements in New Innovations including duty hours milestones and evaluations.
• Support Program Directors in preparation for Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC) meetings.
• Track and manage procedure logs scholarly work and graduation readiness for all fellows.
• Coordinate orientation fellow lectures monthly division meetings and educational documentation (e.g. 360 evals journal clubs Sim sessions).
• Manage match enrollment GME Track/FREIDA updates ACGME surveys and ADS/PLA submissions.

Fellowship Human Resources Support

• Oversee fellowship interview and hiring process including NRMP match certification and onboarding.
• Coordinate UFID setup badges lab coats and scrubs for new fellows.
• Maintain accurate recruitment records and communicate with incoming fellows regarding hiring documents and deadlines.
• Ensure all fellows are credentialed before start dates and complete all required trainings.
• Maintain the fellowship website and brochures with up-to-date information and photos.

Compliance and Program Review

• Collaborate with Program Directors to ensure ongoing compliance with ACGME requirements.
• Monitor technical and regulatory accreditation standards and prepare for internal/external program reviews.
• Keep program documentation and databases consistently up-to-date for audits and site visits.

General Support

• Facilitate CME credit documentation coordinate external rotations and support research activities in partnership with the departments research team.
• Arrange interviews international partnerships electives and graduation logistics.
• Support additional education-related tasks as needed.

The City of Gainesville:

Gainesville home to the University of Florida is ranked the #1 best city to move to in Florida by USA Today. Centrally located in North Florida it offers a unique blend of small-town charm and big-city amenities. Gainesville boasts access to major airports family-friendly entertainment and world-renowned beaches. With scenic landscapes and a rich cultural scene its a great place to live work and play. Learn more about Floridas premier health system UF Health and the advantages of living in Gainesville at UF Health Destination.

The annual salary ranges between $58000 - $61800 and is commensurate with education and experience.

At the University of Florida we are committed to the well-being and professional growth of our employees. Our benefits package is designed to support your health work-life balance and financial security:

• Generous Paid Leave: Enjoy 22 days of paid vacation 13 days of paid sick leave 11 paid Holidays and 8 weeks of paid parental leave.
• Health Insurance: Affordable options for individuals and families.
• Retirement Benefits: State of Florida retirement plans and life insurance.
• Wellness Programs: Access to wellness resources to support work-life balance.
• Public Service Loan Forgiveness Eligible Employer
• Professional Development Opportunities

For more details on our comprehensive benefits visit UF Benefits

Bachelors degree and three years of relevant experience; or an equivalent combination of education and relevant experience.

• Prefer 2-4 years Fellowship experience with ACGME/Non-ACGME accredited Programs.
• Ability to communicate effectively with Department Chair Fellowship Program leadership faculty and staff.
• Ability to effectively prioritize and ensure timely completion of work assignments.
• Must be self-motivated and able to work independently.

In order to be considered candidates must submit the following documents:

• A cover letter detailing relevant experience and qualifications
• A current resume/CV

For questions please reach out to

Application must be submitted by 11:55 p.m. (ET) of the posting end date.