Administrative Assistant (Contact)

The Administrative Assistant provides high level administrative support in an efficient professional manner. Responsibilities include stabling work flow priority based on assessment of tasks and consideration of interdepartmental needs. The work is generally non-routine in nature and is performed using individual discretion under minimal supervision. The Administrative Assistant interacts with both internal and external contacts to coordinate the accomplishment of departmental business needs.

GENERAL RESPONSIBILITIES AND REQUIRED SKILLS

• Proven ability to establish own priorities
• Effectively manages multiple tasks
• Adapts to changing priorities and needs quickly and effectively
• Demonstrates advanced computer skills in order to fulfill responsibilities
• Proven ability to solve routine problems within a widely defined set of guidelines
• Demonstrates ability to follow complex and detailed instructions both written and verbal
• Possesses strong interpersonal skills highly motivated behavior and good documentation habits

KEY RESPONSIBILITIES

• Prepares and processes departmental paperwork including non-routine correspondence complex presentations and detailed reports requiring analysis of data
• Initiates administrative procedures for department
• Coordinates schedules and manages travel meetings seminars series speaking engagements and conferences for most senior members of department
• May track and distribute updated time-off schedules
• Handles details of a confidential and critical nature
• Reviews and edits departmental documents for grammar style and formatting
• Ensures the accurate filing and tracking of all departmental documentation including memos correspondence presentations and reports
• Prepares reports and statistics based on information compiled from various sources on a regular basis
• Prioritizes and manages managers schedule to include conferences speaking engagements travel and daily meetings
• Independently coordinates multiple on-going conferenced for departmental staff
• Plans schedules and coordinates departmental off-site meetings and events
• Represents head of department and department staff to internal and external clients
• Regularly interacts with internal and external contacts to coordinate department/manager business needs
• May supervise other administrative staff
• Performs other duties as assigned.

Minimum Qualifications:

• Exercises independent judgment to optimize internal processes and procedures
• Demonstrates excellent communication verbal and written and interpersonal skills
• Demonstrates advanced proficiency in Microsoft Office Suite
• Provides guidance to more junior administrative staff
• Displays ability to independently interpret policies and solve non-routine complex issues
• Possesses thorough understanding of departmental and company policies and procedures

PREFERRED EDUCATION AND EXPERIENCE

• S. Diploma A.A. or A.S. and 4 8 years of relevant work experience or
• A. (or equivalent degree) and 3 6 years of relevant work experience

Contract Length: 12 months with the chance to extend

36/hr. - 40/hr.

Monday - Friday

This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (Vertex). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation medical benefits fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors including skills competencies experience location and/or being pursued and other job-related factors permitted by addition this role will be eligible for overtime pay in accordance with federal and state requirements

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