Regulatory Specialist I, Gerontology

day shift Mon-Fri

Hybrid eligible

Pay Range

JOB SUMMARY

Under the direction of the Manager of Budget Regulatory and Data Management Services performs administrative and coordinative work directed toward the design implementation evaluation and review of assigned clinical trials by working closely with Principal Investigators (PI) and other Clinical Protocol and Data Management (CPDM) staff members. Responsible for the planning development implementation and evaluation of certain phases of the assigned studies. Translates planning and design decisions into concrete activities and tasks setting priorities as appropriate. Under limited direction provides operational support for regulatory compliance to research sites conducting multiple FDA-regulated or other clinical trials. Assignments will be adjusted gradually to add increased responsibility based on demonstrated competency. Requires the use of judgment and discretion in performing the assigned duties and responsibilities related to the projects. Works with an assigned mentor on a regular basis and in consultation with the PI.

EDUCATION/EXPERIENCE

Bachelors degree in Education Public Health Basic Science or a relevant clinical discipline with two years of research experience in coordinating and performing regulatory and/or data management activities for research studies and/or grants especially clinical trials required; or an equivalent combination of education and experience. Masters degree in a relevant discipline preferred. Experience in budget and financial tracking/monitoring patient accounting/departmental billing business or accounting preferred.

LICENSURE CERTIFICATION and/or REGISTRATION

SOCRA or ACRP Certification preferred. Must complete the CITI certification for Human Subject Research if not already completed. All additional required WakeOne training for research coordinators

ESSENTIAL FUNCTIONS

1. With guidance assists with ensuring compliance with WFUHS IRB Standard Operating Procedures (SOP) and document applications.

2. Adheres to Guideline for Good Clinical Practice (GCP) federal state and local regulations as well as WFBH policies and procedures. Leads quality improvement projects on an ongoing basis.

3. Assists with the preparation for internal and external inspections audits and monitors visits.

4. Assists in assuring that all site documents including SOPs and study regulatory files are maintained in audit-ready condition.

5. Schedules and hosts Site Selection Visits and Site Initiation Visits.

6. Assists the PI and other designated research staff in the preparation submission and maintenance of the study-related regulatory documents. Prepares and routes protocol documents and consent forms to the WFBCCC Protocol Review Committee (PRC) through OnCore (WISER).

7. Prepares and negotiates a budget that is mutually agreeable to the institution and sponsor. Assists the PI with maintaining all study-related legal/financial documents in a confidential administrative file if requested.

8. Assists with data entry of study activities into a database program to track pertinent study activity (i.e. study enrollment consents protocol violations/deviations serious adverse event reports and IRB history). Assists the PI and research personnel in the resolution of data queries if applicable.

9. Assists in study closure activities including scheduling of monitor closeout visit preparation and collection of closeout documentation and preparation of study files for distribution to long-term storage. Maintains long-term storage records and keep PI and Sponsor informed of any changes in the status of study records.

10. Creates protocol records in OnCore (WISER) and builds an appropriate protocol calendar with input from the Research Nurses and Clinical Studies Coordinators. Keeps OnCore (WISER) updated to reflect all changes in the protocols status through the life of the protocol. Identifies and communicates important protocol issues to the supervisor in a timely manner.

11. Develops and documents quality control monitoring procedures and standards. Reviews assigned trials for adherence to the compliance guidelines set forth by WFBH.

12. Participates in scheduled team/department meetings. Provides staff relief as required to meet the demands of the department.

13. Follows established Wake Forest Baptist Health and department policies procedures objectives performance improvement attendance safety environmental and infection control guidelines including adherence to the workplace Code of Conduct and Compliance Plan. Practices a high level of integrity and honesty in maintaining confidentiality.

14. Performs other related duties as assigned or requested.

SKILLS/QUALIFICATIONS

Excellent interpersonal oral written and listening communication skills

Attention to detail and accuracy

Demonstrates prioritization and organizational skills

Ability to manage multiple tasks with strict timelines

Proficiency with Microsoft Products EPIC/WakeOne and OnCore (WISER) Clinical Trial Management System

Basic computer skills

Ability to read and comprehend complex study documents and summarize key components in a succinct manner

Foster/promote a positive image and professional appearance

Sensitivity to intercultural relations

Sensitivity to the maintenance of confidentiality

WORK ENVIRONMENT

Clean comfortable office environment

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs competitive compensation generous retirement offerings programs that invest in your career development and so much more so you can live fully at and away from work including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications skills relevant experience and/or training
• Premium pay such as shift on call and more based on a teammates job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical dental vision life andShort- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program