Anticipated 10th Grade Secretary

POSITION: Anticipated 10th Grade Secretary

$15.64/hr 37.5 hrs/wk

BUILDING: Carlisle HighSchool

REQUIREMENTS: Act 24 Arrest/Conviction Certification; Act 34 Criminal Clearance; Act 151 Child Line Clearance; Act 114 FBI Fingerprinting Security Clearances; Act 168 Sexual Misconduct/Abuse Disclosure Release and SafeSchools Training

ESSSENTIAL FUNCTIONS

Employee must have the ability to perform the following essential functions with or without reasonable accommodations:

Section A: Performance Responsibilities

1. Daily Building Operations: Oversee daily building operations to ensure the smooth and efficient functioning of the building. Responsibilities may include but are not limited to:
   1. Ensure classrooms are appropriately covered
   2. Manage and assign building substitutes and day-to-day substitutes
   3. Assign and track class coverages and payments
   4. Support coverage of counseling and nurse offices (elementary-specific)
   5. Communicate updates and changes from service providers (transportation food service etc.)
   6. Manage building hallpass system
   7. Manage parent notes late arrivals notes to class

1. Front Office Management: Maintain oversight of front office. Responsibilities may include but are not limited to:
   1. Greet and direct visitors students and staff
   2. Ensure all parties adhere to visitor sign-in and sign-out procedures
   3. Manage volunteers student teachers and others to ensure appropriate clearances and paperwork
   4. Monitor students family members and other individuals in the office setting

1. Stakeholder Interactions:
   1. Maintain strong and supportive relationships with parents students and staff
   2. Evaluate stakeholder needs determine urgency and make decisions on how to respond
   3. Serve as an initial point of contact for questions and concerns
   4. Triage unforeseen situations (emergency/conflict management and diffusing challenging situations)

1. Discipline System and Records: Assist with the oversight and management of the disciplinary system. Responsibilities may include but are not limited to:
   1. Process and mail discipline referrals as directed by an administrator
   2. Enter discipline records into the student information system
   3. Prepare relevant discipline letters citation notices etc.
   4. Track and update detention and suspension lists
   5. Track and update proctor lists and coverages
   6. Communicate relevant information to faculty staff and school police

1. Student Accounting: Oversee functions related to student accounting. Responsibilities may include but are not limited to:
   1. Maintain accurate student accounting records (registrations transfers withdrawals etc.)
   2. Monitor student information collection (PowerSchool beginning of year)
   3. Track student enrollments across programs (in-person CVA)
   4. Note: Some buildings may employ a specific counseling secretary or similar position.

1. Daily Attendance System: Assist with the management of attendance policies and procedures. Responsibilities may include but are not limited to:
   1. Enter attendance information into the student information system in a timely manner
   2. Prepare and mail attendance letters (concern medical requirement other) as directed by an administrator
   3. Track student absences (tardies unlawful days etc.)
   4. Prepare attendance reports as needed
   5. Note: Some buildings may employ a specific attendance secretary or similar position.

1. Building Usage: Maintain oversight of building usage. Responsibilities may include but are not limited to:
   1. Schedule and track room/building usage
   2. Monitor reservation of shared/common spaces
   3. Respond to facility concerns inform Maintenance Department entering tickets assessing emergency situations

1. School Events and Activities: Assist with the implementation of various school events and activities. Responsibilities may include but are not limited to:
   1. Maintain building schedules and calendars
   2. Organize and prepare for events and activities
   3. Schedule rooms and locations
   4. Prepare event materials (name tags certificates badges etc.)
   5. Reserve transportation for school trips

1. Scheduling: Perform scheduling tasks for supervisors/administrators. Responsibilities may include but are not limited to:
   1. Schedule meetings
   2. Schedule teacher observations walkthroughs and similar activities
   3. Schedule special events
   4. Register for and schedule out-of-district events

1. Financial Responsibilities: Assist the building administrator with financial duties. Responsibilities may include but are not limited to:
   1. Maintain building budgets requisitions purchase cards and related processes
   2. Reconcile budgets and expenditures on a regular basis
   3. Count money make and track deposits
   4. Maintain ledger accounts related to student activities

1. General Communication: Communicate with stakeholders as required. Responsibilities may include but are not limited to:
   1. Manage faculty and staff emails announcements and communication
   2. Prepare family and parent emails letters and communications
   3. Prepare student emails letters and communications
   4. Create building newsletters if applicable

1. General Office / Clerical: Perform general clerical duties. Responsibilities may include but are not limited to:
   1. Communicate with students families faculty and staff email phone etc.
   2. Prepare open and distribute mail and interoffice mail
   3. Schedule appointments
   4. Prepare file and copy documents
   5. Order office/building materials and supplies; maintain inventories as needed
   6. Place work orders for malfunctioning equipment

1. Position-Specific Responsibilities: Complete administrative responsibilities related to the specific positions buildings and/or levels. Examples:
   1. Course selection and student scheduling
   2. Coordination of / preparation for state assessments
   3. Worker permits
   4. Communication/oversight of virtual instruction students
   5. Coordinate and track safety drills
   6. Manage student special events

1. Student Supervision: Assist as assigned with student supervision. Examples:
   1. Monitoring students in the front office area
   2. Assisting with special events or activities

1. Other Duties: Perform other responsibilities as assigned.

AVAILABLE: February 6 2026

CONTACT: Mrs. Michelle Sarokon

HR Coordinator

540 W. North St.

Carlisle PA 17013

The Carlisle Area School District is an equal opportunity education institution and will notdiscriminate on the basis of race color age creed religion gender gender-identity sexual orientation ancestry national origin marital status pregnancy disability or any other status protected by law in its activities programs or employment practices as required by Title VITitle IX and Section 504.

No person shall on the grounds of race color age creed religion gender gender-identity sexual orientation ancestry national origin marital status pregnancy disability or any other status protected by law be excluded from participation in or be subjected to discrimination in any program or activity funded in whole or in part by federal funds. Discrimination on the basis of sex or religion is also prohibited in some federal programs.

For information regarding civil rights or grievances procedures services activities andfacilities that are assessable to and usable by handicapped persons contact:

Dr. Michael R. Gogoj

Title IX Coordinator

540 West North Street

Carlisle PA 17013

Lisa Slover

Section 504 Coordinator

Director of Student Services

Office Address 623 West Penn Street

Carlisle PA 17013

ext. 17815

Required Experience:

Junior IC