Senior Legal Administrative Assistant USCAN Development Transactions
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Job Location:
Bethesda, MD - USA
Monthly Salary:
Not Disclosed
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
JOB SUMMARY
Marriott International Inc. based in Bethesda Maryland is a worldwide operator franchisor and licensor of hotel residential timeshare and other lodging properties under more than 30 brand Law Department services all aspects of the Companys business and provides legal advice and counsel to Marriotts internal clients.
The U.S./Canada Development Transactions team is responsible for representing Marriott in meeting its growth objectives and providing legal services in all phases of Marriotts managed franchised and owned hotel and residential development projects in the United States and Canada. The team partners with various Marriott corporate departments and disciplines to help Marriott achieve its business objectives by negotiating and drafting contracts with owners buyers sellers and lenders for hotel and residential properties in the United States and Canada fostering a collaborative environment that emphasizes strategic alignment and effective stakeholder engagement.
The Senior Legal Administrative Assistant is an integral role in the department and isresponsible for providing direct administrative support to attorneys and paralegalswithin the US/CAN Development Transactions team. It is essential that the role maintains confidentiality of proprietary materials and information and ensures that tasks are completely accurate.
CANDIDATE PROFILE
Education and Experience
- Five (5) years of administrative assistant experience.
- High School Degree required.
- Adept with technology and highly proficient computer skills including Microsoft Office CRM (Customer Relationship Management) software Adobe products and other enterprise systems used to support legal and business operations.
- Fast accurate word processing and spelling/grammar/proofreading skills.
Preferred
- Previous experience in law firm or corporate law department.
CORE WORK ACTIVITIES
- Act as liaison between the attorneys/paralegals and other Marriott employees and outside counsel during all phases of development transactions in various offices.
- Perform critical data entry and updates in various databases including matter creation revisions and reporting to support compliance accessibility and overall efficiency. Monitor shared mailboxes to ensure timely processing of incoming requests and updates.
- Coordinate the filing and organization of legal documents across electronic and physical systems ensuring records are accurately maintained databases are kept current and materials are properly routed to Records Management.
- Prepare documents for execution including drafting routine legal forms coordinating with internal and external signatories managing circulation for signature and ensuring proper filing and close-out of executed agreements.
- Assist in the administration of sanctions screening and compliance on behalf of the Law Department.
- Provide administrative support for paralegals and attorneys. Provide backup administrative support to team leader as requested.
- Serve as a member of the pool of administrative assistants across the broader Corporate Legal Affairs and U.S./Canada practice area who rotate responsibility for serving as Administrative Assistant of the Day with an emphasis on carrying out tasks where in-person presence and on duty attention is required.
- Compose type/merge red-line format proofread and transmit high volume of legal documents and correspondence. Provide excellent word processing and formatting support.
- Track correspondence requiring response and keep attorneys/paralegals apprised of status.
- Manage calendar for attorneys including scheduling and canceling meetings and handling high-priority scheduling issues. Assist team with organizing and scheduling meetings and conference calls and handling high-priority scheduling issues. Coordinate calendars with Administrative Assistants for team members and other associates.
- Coordinate schedule and prepare for group and other general meetings including scheduling conference rooms preparing agenda items prior distribution of materials room set up audio visual equipment set up conference line initiation and food and beverage arrangements.
- Make travel arrangements and coordinate logistics including transportation reservations and lodging arrangements. Prepare expense reports.
- Assist with special projects other duties or overflow assignments as requested.
- Maintain confidentiality of proprietary materials and information. Protect the privacy and security of clients customers and coworkers.
At Marriott International we are dedicated to being an equal opportunity employer welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and greatest strength lies in the rich blend of culture talent and experiences of our are committed to non-discrimination on any protected basis including disability veteran status or other basis protected by applicable law.
Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
At Le Méridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savou ... View more
