Office Manager
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Job Location:
Monthly Salary:
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
Help a new company set up their office and create an exceptional workplace! The Office Manager will fall under the HR function and will in reality be Office Manager & Workplace wellbeing specialist.
We are looking for an experienced Office Manager with years of experience an abundance of energy a calm but efficient approach and friendly mannerism. You will make everything work you are great at finding good suppliers of services and products negotiating cost-effective deals and building and retaining excellent rapport with everyone.
The new company is a result of a another company selling part of their company meaning there will be an existing workforce of 35-40 persons to accommodate.
Scope of the role
Support locating and the setup of office premises including liaising with agents landlords and service providers
Coordinate office furnishings utilities and ongoing maintenance
Oversee the daily upkeep of the office to ensure a safe functional and professional working environment
Manage relationships with office suppliers and service providers including maintenance contractors and utilities
Supervise and coordinate cleaning staff to ensure agreed standards are consistently met
Track office-related costs and contribute to planning and optimisation of costs & efficiency
Coordinate workplace health and safety practices in line with Maltese regulations and company standards
Act as a point of coordination for health and safety matters escalating issues to HR or management as required
Support audits inspections or assessments related to workplace safety
Coordinate employee travel arrangements for employees including fl ights accommodation and related logistics
Support internal events and workplace initiatives in collaboration with HR
Build and document office-related processes from scratch suited to a growing organisation
Balance execution with initiative
Education Skills & Experience
A-levels or equivalent thereof
Proven experience in office management including facilities/workplace management
Up-to-date knowledge of workplace health and safety legislation and requirements in Malta
Experience of coordinating suppliers and external service providers
Strong organisational skills
Excellent communication skills in English both written and spoken
Preference given to candidates who communicate fluently in Maltese
About this role
Excellent salary with a basic from 30-38K depending on experience may be negotiable
Full time
Primarily office-based in Malta (StJulians/Sliema/Gzira-area TBC)
Travel coordination may occasionally require availability outside of office hours (on call)
Opportunity for professional growth
Please apply with your CV in English
*JobMatchingPartner Limited is a recruitment agency licenced in Malta EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
Owned and operated by JobMatchingPartner Limited since 2019.Registered office: Centris Business Gateway II, Level 2G,Triq is-Salib Ta' L-Imriehel, Zone 3Central Business District Birkirkara CBD 3020 MALTARecruitment Licence EA00340-2024 issued by the D.I.E.R. in MaltaCompany Reg C9358 ... View more
