Administrative Specialist I Johnston CI

Agency

Adult Correction

Division

COO - OPS - Institutions Operations

Job Classification Title

Administrative Specialist I (S)

Position Number

Grade

NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14000 employees. It is responsible for safeguarding and preserving lives and property through prevention protection and preparation as well as the care custody and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody healthcare and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration Health Services Rehabilitation & Reentry Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is located at Johnston Correctional Institution. This is a minimum custody facility that houses up to 640 offenders including 28 restrictive housing beds.

This position will work in the medical area and will maintain the records department. Task for this position includes release of medical information and performance of record audits. Public contact with clients may be included. Employee performs a variety of office and/or technical tasks to accomplish the specialized processing of information documents or materials. Work functions are similar to other office support roles but employees have a significant concentration in the areas of Records Reports and Files.

Major duties include document completion verification problem identification and resolution statistical financial and/or other record keeping public contact including receiving and providing information and problem-solving; files maintenance and management; composition calculation and determination of an action or compliance; and office equipment operation. Work may require use of a variety of manual or automated office systems. These systems are used to establish retrieve verify research update and/or authorize processing actions. Employees at this level independently perform a variety of tasks including some technical tasks in support of a work process or processes or a program requiring the selection of the most appropriate action from several alternatives. Each alternative has some guidelines requiring interpretation and knowledge of organizational functions. Work requires a significant knowledge of office procedures and practices as well as office programs. Organizational structure and services to initiate monitor review and maintain a variety of documents to determine or obtain compliance and acceptability of actions. Public contact requires explanation and interpretation using established policies and procedures to respond to inquiries and gather needed information. Employees function independently within established operating procedures and may provide input on matters requiring departure from established interpretation of office policies procedures and operations.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $37782 $66120

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge Skills and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Documented supervisory skills

• Documented knowledge of facility operations

• Documented report writing skills

The Posting Will Close At 11:59 PM The Night Before The End Date

**This is a full-time position (40 hours per week) withState Benefits.

**Applicants must pass a background check to be eligible for this job.

Note to Current State Employees:

State employees are encouraged to apply for positions of interest even if the salary grade is the same as or lower than their current position. If selected for this position a new salary will be recalculated taking into consideration the quantity of relevant education and experience funding availability and internal equity. Based upon these factors a pay increase MAY result.

Compensation and Benefits:
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options standard and supplemental retirement plans and the NCFlex program (numerous high-quality low-cost benefits on a pre-tax basis). Employees also receive paid vacation sick and community service addition paid parental leave is available to eligible employees. Visit the website for State Benefits.

Supplemental Contact Information
NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position. For more information about the North Carolina Department of Adult Corrections (NCDAC) please visit us at our website.

CDAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position. For more information about the North Carolina Department of Adult Corrections (NCDAC) please visit us at ourwebsite.

Application Process
Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas to include the following: Education including high school and all degrees obtained Work Experience and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions you must provide supporting information within the Work Experience section of the application to support your answers.
• If multiple applications are submitted to an individual posting only the most recent application received prior to the closing date will be accepted.Applications must be submitted by 11:59 PM on the night before closing date.
• Applicantsmaybe subject to a criminal background check.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the National Standards to Prevent Detect and Respond to Prison Rape. Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction:PREA Hiring and Promotion Prohibitions(Download PDF reader)(Download PDF reader).
• Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log in to your account. The hiring process may take several weeks.

• Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.
  • For a list of organizations that perform this specialized service please visit the NACES membership website at Credit Verification

    Degrees must be received from appropriately accredited institutions. Transcripts degree evaluations and cover letters may be uploaded with your application.

    Veterans and National Guard Preference

    • Applicants seeking Veterans Preference must attach aDD-214 Member-4 Form(Certificate of Release or Discharge from Active Duty) to their applications.
    • Applicants seeking National Guard Preference must attach an NGB 23A (RPAS) along with the state application if they are a current member of the NC National Guard in good standing.
    • Applicants who are former members of either the NC Army National Guard or the NC Air National Guard with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22 along with the state application.

    ADA Accommodations

    Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA) DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment NCDAC will ensure that people with disabilities or known limitations covered by the PWFA are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process please contact the person indicated below.

    Minimum Education and Experience

    Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

    High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

    EEO Statement

    The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

    Recruiter:

    Monique Williams Cowan

    Email: