Administrative Officer, PPAD
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Job Location:
Monthly Salary:
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
| Requisition ID | 36383 |
| Office Country | United Kingdom |
| Office City | London |
| Division | Procurement Policy & Advisory Dep. PPAD |
| Contract Type | Regular |
| Contract Length | |
| Posting End Date | 05/02/2026 |
Purpose of the Job
The Officer is responsible for providing administrative and secretarial support to members of the Implementation Units in Procurement Policy and Advisory Department (PPAD). The role is responsible for the smooth running of the teams activities including travel planning and expenses assists in the organisation of departmental events and meetings
Accountabilities and Responsibilities
- Making hotel/travel arrangements itineraries and arranging visas as required to ensure travel arrangements run smoothly.
- Provide cover to other Officers/Assistants during absences and provide handover notes to ensure a smooth transition.
- Screening colleagues telephone calls; responding to and dealing with external queries; passing on calls to other members of the department as appropriate to ensure appropriate action are taken for any calls.
- Maintaining comprehensive filing in various hard copy and electronic systems
- Arranging internal and external conferences presentations meetings international video conferences and conference calls receiving visitors ensuring that each meeting is seamlessly executed.
- Draft routine business correspondence for signature. Prepare draft and check team documentation ensuring quality management control.
- Conduct ad-hoc secretarial/administrative/departmental duties and specific tasks as required.
- Maintain Team shared calendar and weekly whereabouts.
Knowledge Skills Experience and Qualifications
Academic Qualifications
- Secondary/High School Education
- A recognised secretarial qualification would be useful but is not essential
- Fluent English with excellent written and oral communication skills
- Knowledge of another language (e.g. Russian German French or Arabic) both written and spoken would be useful
Experience/Knowledge
- Proven secretarial and administrative experience
- Familiarity with the Banks systems policies and procedures
- Good organisational skills proactive and flexible attitude to work essential.
- Ability to prioritise own work and to work on own initiative.
- Good communications skills including pleasant and efficient telephone manner
- Attention to detail and eye for accuracy
- Ability to cope well under pressure
- Ability to build effective working relationships with clients and colleagues in a multicultural environment
- Conscientious reliable and flexible with a professional and helpful attitude.
- Strong team player with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts.
- Willing to work overtime as and when required sometimes at short notice.
- Ability to multi-task while remaining calm and professional and a capacity for hard work.
- Excellent interpersonal manner including tact and diplomacy.
- Ability to exercise judgment on and deal discretely with confidential/sensitive information and data.
- Ability to cope well under pressure.
- Ability to take on responsibility.
- Excellent time-keeper.
Technical Skills
- Computer literate: Windows XP: Microsoft Outlook Word Excel PowerPoint
What is it like to work at the EBRD
Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation and use your talents to make a real difference to peoples lives and help shape the future of the regions we invest in.
The EBRD environment provides you with:
- Varied stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial political public and private sectors across the regions we invest in;
- A working culture that embraces inclusion and celebrates diversity;
- An environment that places sustainability equality and digital transformation at the heart of what we do.
Diversity is one of the Banks core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients brings pioneering ideas energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities cultures and opinions and we aim to sustain and build on this strength. As such the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. As an inclusive employer we promote flexible working and expecting our employee to attend the office 50% of their working time.
Please note that due to the high volume of applications received we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).
Required Experience:
Unclear Seniority
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
About Company
Homepage of the European Bank for Reconstruction and Development. We build stronger and greener economies across three continents.
