Operations Administrative Assistant

Job Title: Operations Administrative Assistant

Job Code: 32963

Job Location: Huntsville AL

Job Schedule: 9/80: Employees work 9 out of every 14 days totaling 80 hours worked and have every other Friday off

Job Description:

L3Harris Missile Solution Segment is seeking an Operations Administrative Assistant to support the Huntsville Advanced Manufacutring South (AMFS) facility. The person in this role is a key member of the operations team providing essential administrative support to ensure smooth and efficient functioning of the department and the site. This role requires a highly organized detail-oriented individual with excellent written and verbal communication skills and the ability to manage multiple tasks simultaneously.

Essential Functions:

• Provide administrative support to the leadership team including scheduling meetings proactively managing calendars and coordinating travel arrangements.

• Assist in the preparation and editing of reports presentations and other documents as needed ensuring all documentation is accurate and up-to-date.

• Support the implementation of operational policies and procedures and assist in monitoring compliance.

• Coordinate logistics for internal and external events including high-level visits conferences site tours workshops and training sessions.

• Process expense reports and invoices and assist with budget tracking and financial record-keeping.

• Serve as a liaison between the operations department and other internal teams as well as external partners and vendors while maintaining confidentiality and diplomacy.

• Perform data entry and maintain databases ensuring the integrity and confidentiality of information.

• Support general office duties to include ordering and stocking of office supplies drinks food and snacks in support of site operations/meetings/routine business.

• Assist with special projects and perform additional duties as assigned by the Operations Manager.

• Occasional travel to additional manufacturing site (20 miles away) may be required as needed.

• Ability to obtain US Secret Secuirty Clearance.
  
  

Qualifications:

• High school diploma or equivalent and a minimum of 8 years prior administrative assistant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior administrative assistant experience.

Preferred Additional Skills:

• Excellent verbal written and interpersonal communication skills.

• Strong analytical skills and attention to detail.

• Ability to manage multiple tasks and prioritize effectively.

• Experience supporting multiple managers is preferred.

• Experience working in a manufacturing environment is a plus.

• Event planning exp is desired.

• Proactive problem-solving skills and a strategic mindset.

• 4 years experience with Microsoft Office Tools.

• Intermediate Excel skills preferred.

• Experience with Concur/SAP ARIBA and Envoy preferred.

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