Workplace Coordinator (Operations)
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Job Location:
Pasay - Philippines
Monthly Salary:
Not Disclosed
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
Provide administrative and logistical support on the following duties:
- Annual/Monthly calendar activity of Maintenance & Repairs special events
- Workplace Engage training & engagement
- Draft communication (viva engage memo business correspondence and presentation)
- Supports the Administrator in the creation of monthly report (extraction of tracking activities) survey & feedback
- Coordination of regulatory requirements for building inspection permit fire safety inspection
- certificate barangay clearance MPEEF preventive maintenance certificates WEM Optical Media
- Board Certification Import & Export Certification. etc.
- Filing and archiving of documents (contracts service reports regulatory etc.)
- Maintain records of facilities operations including the status of ongoing work and completed tasks
- Updating of ISO 27001 documentation for audit
- Updating of Carbon footprint & Sustainability efforts
- Process gate pass/work permit
- Distribution of supplies to other departments
- Process courier/mail and cargo services (Import/Export)
Inventory/Asset Management (Active Non-active Disposal)
- Office inventory and assets (tagging workstations assets)
- Key Management
- Storage Inventory (offsite)
Space Management
- Update location/seating assignment of various department
- Vendor Management (Corporate & Residential)
- Coordinate & create calendar MPEEF preventive maintenance & repair and other Workplace activities (annual/monthly) ensuring compliance with safety regulation
- Respond to emergency situations or disruptions of services and facilities
- Manage vendor contact details and regular safety training with HSE
- Monitor the accuracy of service reports ensuring all recommendations/comments are addressed
- Engage on quarterly/monthly catch-up meeting with various vendors and other departments
- Coordinate with Property Management Office on parking soft & hard services activities.
Logistics and Adhoc activities
- General Support In Travel Inquiries (Click Travel)
- Support office storage residential (Move in/Move Out/Relocations)
- Disposal of hazardous and non-hazardous
- Support in the transportation/shuttle service schedule (rotation)
- Special engagements (launching of REWS brand new product & service to offer training & developments)
- Support BCP & Emergency Preparedness - distribution of essential kits hotel accommodation grab code
- Support coordination in the office fit out office renovations/modification etc.
Messenger Services
- Monitor the itinerary and tracks the accuracy of delivery/pick up of documents or parcels.
Housekeeping Services/General Comprehensive Cleaning
- Regular catch up to ensure the efficiency of cleanliness & safety are met
Qualifications :
- Minimum of a bachelors degree and equivalent of at least 3-5 years facilities management and administrative experience medium to large corporate properties.
- Knowledge and experience in workplace/facilities by maintaining the ff. mechanical electrical electronics plumbing and fire contract and procurement vendor management budgetary logistics property insurance
- BIR rulings building and fire safety permits real estate taxes Pasays local engineering regulations and compliance procedures.
- Attention to detail and ability to work effectively under pressure.
- Very good planning and organisational skills
- Strong analytical skills to monitor and report on issues.
- Excellent verbal and written communication skills.
- Effective collaboration and coordination skills to work with cross-functional teams and external partners.
- Experience in a fast-paced high-volume environment with customer resolution focus.
Additional Information :
- 3-5 years of experience with managing medium to large scale of corporate properties.
- Fluent in English written and spoken to an excellent standard.
- Strong knowledge and use of Microsoft Office: Word Excel PowerPoint Project Management.
- Strong organization planning skills and project management.
- Strong decision-making and problem-solving skills and can work with minimum supervision
At Entain we do whats right. Its one of our core values and thats why were taking the lead when it comes to creating a diverse equitable and inclusive future - for our people and the wider global sports betting and gaming sector. However you identify our ambition is to ensure our people across the globe feel valued respected and their individuality celebrated.
We comply with all applicable recruitment regulations and employment laws in the jurisdictions where we operate ensuring ethical and compliant hiring practices globally.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
About Company
Sports betting, gaming and interactive entertainment is changing, and were leading that change. By putting people first. By placing exciting, engaging and entertaining experiences at more fingertips than ever before. We're pulling into pole position by pushing boundaries further. Wit ... View more
