Executive Assistant Principal Gifts
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Job Summary
The North Dakota State University Foundation seeks mission-driven individuals interested in joining a growing team dedicated to connecting people developing partnerships teamwork accountability transparency stewardship communication and service. The Foundation invites candidates for an Executive Assistant - Principal Gifts full-time non-exempt (hourly) position.
The North Dakota State University Foundation is a separate 501(c)(3) organization which exists to maximize advocacy and philanthropy to support NDSU. We connect people who are passionate about NDSU and improving the lives and outcomes of North Dakotans and the world. We are an organization of sixty team members and growing. If you enjoy non-profit work are inspired by our mission love to collaborate with your colleagues and are ambitiousto develop as a professional we welcome you to apply.
Our team members enjoy a highly competitive total compensation package including company paid health insurance a defined contribution account funded at 9.5% generous paid time off abundant professional development opportunities plus elective dental and vision plans.
The North Dakota State University Foundation is a separate 501(c)(3) organization which exists to maximize advocacy and philanthropy to support NDSU. We connect people who are passionate about NDSU and improving the lives and outcomes of North Dakotans and the world. We are an organization of sixty team members and growing. If you enjoy non-profit work are inspired by our mission love to collaborate with your colleagues and are ambitiousto develop as a professional we welcome you to apply.
Our team members enjoy a highly competitive total compensation package including company paid health insurance a defined contribution account funded at 9.5% generous paid time off abundant professional development opportunities plus elective dental and vision plans.
This position may be eligible for hybrid work following a period of onboarding.
This position will remain open until filled. To be considered applicants must apply online through the NDSU Foundation employment site ( and include a cover letter and resume.
Position Summary:
The Principal Gifts Executive Assistant is responsible for providing comprehensive executive support encompassing high-level administrative support project coordination meeting management and technical support to the Senior Vice President of Principal Gifts to secure private funding for the university.
This Principal Gifts Executive Assistant will be the primary point of contact with the NDSU Presidents office to coordinate and facilitate presidential engagement activities as requested by the SVP. This EA plans organizes and carries out the day-to-day operations of the Principal Gifts office requiring management of multiple and rapidly changing priorities functioning as the sole record keeper/administrator leading up to during and after scheduled activities and meetings.
The EA coordinates with internal teams in trustee alumni and donor experience events development and portfolio research when putting together donor briefings which are executive summaries designed toward building meaningful life-long benefactor engagement and advancing transformative initiatives across the range of disciplines and programs of North Dakota State University.
Essential Duties and Responsibilities:
This position will remain open until filled. To be considered applicants must apply online through the NDSU Foundation employment site ( and include a cover letter and resume.
Position Summary:
The Principal Gifts Executive Assistant is responsible for providing comprehensive executive support encompassing high-level administrative support project coordination meeting management and technical support to the Senior Vice President of Principal Gifts to secure private funding for the university.
This Principal Gifts Executive Assistant will be the primary point of contact with the NDSU Presidents office to coordinate and facilitate presidential engagement activities as requested by the SVP. This EA plans organizes and carries out the day-to-day operations of the Principal Gifts office requiring management of multiple and rapidly changing priorities functioning as the sole record keeper/administrator leading up to during and after scheduled activities and meetings.
The EA coordinates with internal teams in trustee alumni and donor experience events development and portfolio research when putting together donor briefings which are executive summaries designed toward building meaningful life-long benefactor engagement and advancing transformative initiatives across the range of disciplines and programs of North Dakota State University.
Essential Duties and Responsibilities:
- Administrative Support
- Manageand coordinatecalendar and travel for Sr. VP; resolve scheduling conflicts
- Proactively anticipate the needs of the Principal Gifts unit along with forecasting and addressing impacts with scheduling and communication
- Coordinate meetings agendas communications and materials formeetings andfundraising initiatives
- Prepareorganizeandmaintaindocuments reports and files; manage donor database informationandsubmitmonthly expense reconciliations
- Organize campus visits and engagement activities for alumni and partners
- Leadership/Presidential Engagement Support
- Work with NDSU leadership (Presidents Office Provost VPs Athletics Deans) to coordinate meetings and visits(indirectly more with their admin support)
- Prepare agendas take minutes and managelogisticsfor leadership engagements
- Complete presidential briefingpacketsand special assignments forFoundationCEO and Sr. VP
- EnsureaccurateCRM entries for presidential engagement activities
- Principal Gifts Program Support
- Assist Sr. VP in managing principal benefactor portfolio
- Schedule calls/meetings and prepare materials for donor conversations
- Enter actions and confirm Customer Relationship Management system data for donor contact reports proposals and follow-ups
- Support high-level individual donor stewardship and general initiatives
- Committee Support
- Serve as backup for Development Committee meetings (spring/fall)and others asrequested
- General Duties
- Act as a professional point of contact for alumni staff and constituents
- Manage highly confidential information related to donors and financial gifts with the utmost discretion
- Other duties as assigned
Essential Functions:
- Set priorities develop a work schedule monitor progress towards goals and track details/data/information/activities.
- Efficiently operate a personal computer and associated software (Outlook Word Excel Adobe Planner etc.)
- Maintain files accurately in paper and in software programs
- Maintain records and prepare reports
- Handle multiple tasks simultaneously
- Plan prioritize and meet deadlines
- Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
- Interact in an effective and appropriate manner with diverse populations internal staff University community and the public
- Work cooperatively and effectively with others to identify and resolve problems and make decisions that enhance organizational effectiveness.
- Maintain confidentiality of records and information
- Display excellent judgment and decision making
- Follow through on projects with little supervision
- Speak listen and write in a clear thorough and timely manner using appropriate and effective communication tools and techniques.
- Prompt and reliable attendance.
- Demonstrate support of Foundation mission and beliefs.
Minimum Qualifications:
- High School Diploma or equivalent
- 3-5 years of directly related work experience as an administrative support professional
- Knowledge of office management systems and procedures
- Proven ability to handle confidential and sensitive information with discretion be adaptable to various competing demands meet deadlines in a fast-paced environment and demonstrate the highest level of customer service and response
- Strong organizational skills and excellent attention to detail
- Forward looking thinker who actively seeks opportunities and proposes solutions
- Demonstrated proactive approaches to anticipating preventing and solving problems with strong decision-making capability
- Highly resourceful team-player with the ability to also be effective independently
- Advanced written communication skills to include formal business writing
- Effective listening and verbal communication skills
- Maintain high standards of professionalism
- Ability to understand and interpret policies and procedures as well as apply them with consistency
- Proficient skills with technology including Microsoft Word Excel Outlook and Adobe
Preferred Qualifications:
- Associates degree or higher
- 5 years related work experience as an administrative support professional
- Experience supporting senior management positions
Physical and Mental Demands:
Constantly operates a computer/smartphone/tablet. Regularly required to maintain a stationary position move about the office determine what others have said or written critical thinking and converse with others and exchange accurate information. Regularly required to sit stand bend reach and move about the office and within the community. May also include occasional bending stooping squatting and/or pushing and pulling or moving objects. Occasionally required to move raise reach and/or retrieve binders books boxes and files up to ten (10) pounds.
Constantly operates a computer/smartphone/tablet. Regularly required to maintain a stationary position move about the office determine what others have said or written critical thinking and converse with others and exchange accurate information. Regularly required to sit stand bend reach and move about the office and within the community. May also include occasional bending stooping squatting and/or pushing and pulling or moving objects. Occasionally required to move raise reach and/or retrieve binders books boxes and files up to ten (10) pounds.
The NDSU Foundation does not discriminate on the basis of age color gender expression/identity genetic information marital status national origin physical or mental disability pregnancy public assistance status race religion sex sexual orientation status as a U.S. veteran or participation in lawful activity off the employers premises as applicable.
Required Experience:
Staff IC
Key Skills
- Experience Working With Students
- Teacher Coaching
- Algebra
- Classroom Experience
- Data Collection
- Education Administration
- Special Education
- Teaching
- Administrative Experience
- Budgeting
- Cordova
- Leadership Experience
About Company
By forging connections, fostering support, and facilitating outcomes, the NDSU Foundation fulfills its mission of building enduring relationships that maximize advocacy and philanthropy to support North Dakota State University.
