Office Assistant
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Job Location:
Mattoon, IL - USA
Hourly Salary:
$ 18 - 22
Posted on:
22 hours ago
Vacancies:
1 Vacancy
Job Summary
Join Our Growing Team at Innovative Staff Solutions!
Are you a skilled professional looking for an exciting new opportunity Innovative Staff Solutions is expanding and we are seeking a highly organized and proactive individual to add to our team as the Office Assistant in Mattoon IL. This seasonal part-time or full-time role is crucial in providing administrative facilities and operational support across the organization. This role ensures day-to-day office functions operate smoothly by coordinating events managing records supporting facilities management and assisting with company vehicle and account oversight.
About Innovative Staff Solutions
Innovative Staff Solutions is a family-owned full-service staffing company with over 30 years of experience. We pride ourselves on delivering 5-star customer service and operate more than 20 locations across Illinois Indiana Kentucky Wisconsin and Missouri.
Our mission is to build successful partnerships with each of our clients getting to know their businesses inside and out so that we may effectively fulfill their staffing needs. Through these mutually beneficial relationships we are then able to open the doors of opportunity for our candidates.
We are deeply committed to giving back to the communities we serve through charitable donations and volunteer efforts. ISS employees are encouraged to participate in team outreach projects and are recognized for their individual contributions.
Why Join Us
- Collaborative Environment:Work with a supportive team that values your input and encourages professional growth.
- Community Impact:Engage in meaningful community service projects and make a difference.
- Recognition:Be acknowledged for your hard work and dedication.
- Training:Structured training program.
- Compensation:Competitive hourly rate of $18-22/hour
Ideal Candidate
We are looking for individuals with impeccable customer service and communication skills a positive attitude and a passion for working in a progressive people-centric environment.
Key Responsibilities
- Administrative & People Support: Manage new hire and exit processes including system access directories and key retrieval. Coordinate client and internal retention activities
- Facilities & Office Management: Manage office inspection forms quarterly. Respond to field maintenance requests. Manage elevator inspections and safety audits. Maintain facility work schedule weekly. Maintain consistent communication with vendors and internal teams.
- Financial & Utility Management: Manage utility billing and tracking spreadsheets. Monitor rental payments and lease renewals. Maintain monthly billing communications.
Vehicle & Account Management: Oversee company car mileage reports inspections and detailing
Requirements
- Proficiency in Microsoft Office products.
- Detail-oriented and organized.
- Ability to multitask and manage time effectively in a fast-paced environment.
- Excellent communication skills both written and verbal.
High school diploma or equivalent
- Dependable and flexible with the ability to work M-F 8:00am 5:00pm with overtime as needed to meet deadlines.
EEO Statement:
Innovative Staff Solutions is an Equal Opportunity Employer. All employment decisions are based on qualifications merit and need.
Required Experience:
Junior IC
Key Skills
- Typing
- Microsoft Office
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- QuickBooks
- Office Experience
- 10 Key Calculator
- Front Desk
- Filing
- Administrative Experience
About Company
With over 25 years of staffing services we understand the needs of employers and job seekers. As a people-focused staffing agency, we work to provide strategic solutions for both.
