Administrative Assistant

Unbolt Inc is seeking a detail-oriented and organized Administrative Assistant to join our team in Jackson WI. This role is essential to supporting the daily operations and ensuring smooth communication across multiple powersports & boat dealerships.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Process manufacturer-based invoices for dealerships including packing slips warranty claims rebateshold-backs and miscellaneous.
• Stock into inventory new manufacturer accounts payable statements for dealerships
• Reconcile and pay monthly manufacturer accounts payable statements for dealerships.
• Reconcile and pay all other accounts payable statements for dealerships including parts suppliers after-market warranty companies credit card statements etc.
• Use manufacturer dealer portals to submit documents record sales and research discrepancies for dealerships.
• Ensure collection of manufacturer-based accounts receivables including rebates hold-backs and warranty claims.
• Ensure collection of bank/credit union funding for financed deals.
• Occasional travel to dealerships to fill-in for absences assist other office staff or meet with department managers regarding completion of above tasks.
• Collaborate with accounting team to ensure proper classification and booking of all general ledger transactions.
• Other duties as assigned.

MATHEMATICAL SKILLS

• Ability to apply basic mathematical concepts used in spreadsheets graphs etc.
• Have basic mathematical knowledge including the ability to utilize percentages decimals and fractions.

REASONING ABILITY

• Attention to detail strong organizational aptitude time management consistently meeting deadlines and handling important information are requirements of the position.
• Identifies and resolves problems in a timely manner. Gathers analyzes information and skillfully develops alternative solutions.
• Work at a highly confidential level.

OTHER QUALIFICATIONS:

• Ability to use or learn how to use dealership accounting software such as Lightspeed EVO.
• Computer skills and ability to learn company software
• Proficient in Microsoft Office products

Unbolt offers a competitive compensation and benefits package:

• Health Dental Vision & Life Insurance
• 401(k)
• Generous vacation policy