Administrative Operations Assistant

Premier Development is a real estate development firm that builds new homes luxury apartments and active adult communities across Central NJ. As an established and rapidly growing leader in the industry we strive for continued excellence through our commitment to high-quality land planning design construction and maintenance.

We are seeking a reliable Administrative Operations Assistant to join our dynamic team. The incumbent will work onsite in our corporate office providing support on essential functions for multiple residential projects. This is not a remote or hybrid opportunity.

The ideal incumbent will be highly organized efficient and self motivated with aspirations to learn all of the corporate functions essential to the day to day operations of a real estate development and property management firm.

Job duties include:

• Provide administrative support to senior level staff
• Review and process high volume of invoices (utilities taxes vendors purchase orders etc.) ensuring accurate rates and cost coding across multiple projects/companies
• Develop proficiency in multiple software programs across various departments
• Ensure all required documentation is completed and submitted on time
• Liaise with clients attorneys accountant and other stakeholders to facilitate smooth transactions
• Prepare for and participate in necessary audits
• Provide transaction coordination enacting a critical eye toward cost-efficiency
• Assist with monthly bank reconciliations and prepare other monthly quarterly and annual reporting
• Ensure compliance with relevant local state and federal regulations
• Complete other general office responsibilities and ad hoc assignments as requested by management

Requirements

• Previous office experience required
• AP/AR experience including cost coding across multiple projects preferred
• Bachelors degree or higher level of education required
• Proficiency in Microsoft Office Suite required
• Strong analytical skills required
• Professional demeanor and strong communication skills with a commitment to confidentiality required
• Must be extremely organized and dependable with high attention to detail
• Must be able to multi-task
• Prior experience with Timberscan Sage 300/Timberline and Yardi preferred

Benefits

Premier Development offers paid holidays PTO health and life insurance benefits as well as company-wide annual events!

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Premier Development is an Equal Opportunity Employer and does not discriminate based on race gender religion age sexual orientation marital status veteran status non-disqualifying physical or mental disability national origin or other legally protected characteristics.

Employment at Premier Development is contingent upon successful completion of a criminal background check.

Required Experience:

Junior IC