Executive Administrative Assistant

Raritan, NJ - USA

Monthly Salary: $ 63000 - 101430

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan New Jersey United States of America

Job Description:

About Innovative Medicine

Ourexpertisein Innovative Medicine is informed and inspired by patients whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments finding cures and pioneering the path from lab to life while championing patients every step of the way.

Learn more at are searching for the best talent forExecutive Admin Assistantto be inRaritanNJ.

Purpose:

Executive Assistant to VP Market Access Oncology

Reporting to the Vice President Market Access Oncology we are seeking a highly adaptable organized and communicative individual who upholds the utmost professionalism confidentiality and discretion. You will independently resolve complex issues build strong stakeholder relationships and contribute to a collaborative culture.

Provide advanced administrative support including complex calendar management senior-level meeting scheduling logistics coordination and diligent follow-up on action items and deadlines.
Coordinate department operations and governance manage calendars and act as liaison with HR IT facilities finance and compliance.
Support governance processes through efficient approvals and document routing.
Assist with financial and administrative tasks such as purchase order creation/tracking vendor onboarding budget management and contract processing.
Proactively manage in-person meetingsvenue selection catering resource allocation and payment handlingwhile anticipating and resolving challenges.
Enable clear communication by formatting and distributing internal updates maintaining SharePoint/Teams sites and sharing leadership communications and meeting summaries.

What you willbe responsible for:

Expectation of Support

Executive & Leadership Support

Dedicated support to VP and shared priority support to Sr Directors

Complex calendar management
Scheduling of Sr level meetings (LT cross-functional external)
Meeting logistics (room VC agendas pre-reads)

Minutes Follow-up on action items and deadlines from leadership meetings

Department Operations & Governance Support

Coordination of recurrent department forums: Townhalls LT meetings All-hands meetings team meetings
Maintenance of department calendars and milestone timelines

Liaison with HR IT facilities finance and compliance with routine requests

Support Governance processes (approvals documentation routing archiving)
Support visitor check-ins (if J&J location)

Financial & administrative Coordination

Transactional and coordination support:

Specific and limited purchase order creation and tracking (as needed) including invoice submission and FUP (where PO owner)
Vendor onboarding coordination
Budget tracking support
Contract routing and signature coordination

Meeting Management

(Face to face) in office or offsite

Proactive end-to-end management of larger meetings 8
Venue and/or Room identification
Food & Beverage (internal or external vender)
Resources Required (flip charts pens etc.)
Manage payments

Proactive Problem solving of key issues related to the above

Minutes Follow-up on action items and deadlines from meetings (as needed)

Communication & Information Management

Enable clarity and flow of information:

Formatting and distribution of internal communications
Maintenance of department SharePoint/Teams sites
Distribution of leadership updates and meeting summaries
Support preparation of org announcements and internal newsletters

Team enablement & Culture Support

Support Sr leaders in enhance team morale engagement and overall effectiveness

Coordination of onboarding activities
Support team recognition initiatives
Organize team events
Maintain org charts and distribution lists

Expense Reporting

Completing expense reports from receipts submitted/shared for Sr Directors & VP
Receipts sent to admin via Concur app or photo emailed.
Proactively solving any issues/flags E.g. using information from calendar to match attendees to events following up on missing receipts if possible (e.g. Verizon hotels etc.) etc.

Travel Management for Sr Directors & VP

Booking flights & accommodation and transfers for travel either through congress registration or through concur regardless of visa required or not
Provide suggestions on best places to stay or airports to travel to relative to meeting location
Support when necessary on visa applications

Technical Support

Support when necessary on visa applications

Interviews & Onboarding

Support the interview process by scheduling interviews with candidates including internal interview panel
Support staff on-boarding or off-boarding as needed
Administrative and technology support (WWID laptop etc.)

Ordering Resources

Administrative and technology support (WWID laptop etc.)

Qualifications / Requirements:

Required:

6-8 Years Related Work Experience

Johnson & Johnsonisan Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability protected veteran status or other characteristics protected by federalstateor local law. We actively seek qualified candidates who areprotectedveterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnsoniscommitted to providing an interview process that is inclusive of our applicants needs. If you are an individual with a disability and would like to requestanaccommodation please email the Employee Health SupportCenter () or contactAskGSto be directed to your accommodation resource.

#LI-Hybrid

Required Skills:

Preferred Skills:

Administrative Support Business Writing Communication Contract Monitoring Customer Centricity Data Capturing Diary Management Document Management Handbooks Microsoft Office Office Administration Organizational Knowledge Organizing Presentation Development Problem Solving Process Oriented Professional Ethics Travel Planning Typing

The anticipated base pay range for this position is :

$63000.00 - $101430.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans employees are eligible to participate in the Companys consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Companys long-term incentive program.

Subject to the terms of their respective policies and date of hire employees are eligible for the following time off benefits:

Vacation 120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado 48 hours per calendar year; for employees who reside in the State of Washington 56 hours per calendar year

Holiday pay including Floating Holidays 13 days per calendar year

Work Personal and Family Time - up to 40 hours per calendar year

Parental Leave 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave 80 hours in a 52-week rolling period10 days

Volunteer Leave 32 hours per calendar year

Military Spouse Time-Off 80 hours per calendar year

Required Experience:

Junior IC