Administrative Specialist I

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About Us

The North Carolina Department of the Secretary of State (NC SOS) is the heartbeat of the business community promoting economic growth and protecting the public from financial harm. The Department works with business banking and legal communities to strengthen our states economy with a state-of-the-art system of reliable business and governmental records. Plus we stand as a vigilant guardian against fraud for individuals and businesses alike. Join us in building a secure and prosperous future!

Description of Work

Knowledge Skills and Abilities/Management Preferences

RECRUITMENT RANGE: $37782 $41500/NC08
Recruiting for two positions # & # (Anticipated Vacancy)

This position is located in the Registration Services phone unit of the Secretary of States office. The duties and responsibilities of this position include providing information for business registration and annual report filings; determining name availability for new companies processing custom document orders provide information for Notary Public Commissioning Uniform Commercial Code and Federal Tax Liens filings. Technical and statutory information on filing procedures for the programs listed above is provided by this position. The majority of the service is provided to customers by telephone and the remainder is provided through e-mail voice mail and written correspondence.

Management Preferences-Knowledge/Skills/and Abilities:

• Customer service experience in a call center
• Excellent communication skills i.e. drafting memos receptionist
• Experience in managing multiple tasks
• Communicating statutory requirements such as communicating laws and regulations applicable to business filing notary public and uniform commercial code
• Computer proficient with Microsoft Office (MS Word Excel etc.) and other Windows-based applications and data entry skills.
• Ability to work independently and without direct supervision

SUPPLEMENTAL AND CONTACT INFORMATION
Applications that include see attached or rely solely on resumes instead of completing the formal applications education and work experience sections will be considered incomplete and ineligible for consideration for the vacancy. Unless explicitly requested in the vacancy announcement (e.g. transcripts
proof of licensure or certification) all attachments are considered optional and will not be reviewed during the initial screening to assess the applicants eligibility for the vacancy.

Applicants seeking Veterans Preference must attach a DD Form 214 Certificate of Release or Discharge from Active Duty along with their application.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if currently serving as a member of the NC National Guard in good standing. If you are a former member of the NC National Guard with a service tenure of at least 6 years and an honorable discharge please attach either a DD256 or NGB 22.

The North Carolina Department of the Secretary of State is committed to Equal Opportunity Employment and employs the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified candidates. The actual salary will be determined based on relevant competencies knowledge skills and abilities as well as considerations for internal equity and budgetary considerations pertinent to the advertised position.

State Employees are encouraged to apply for positions of interest even if the salary grade is the same as or lower than their current position.

The State of North Carolina offers health insurance twelve paid holidays one personal observance leave day generous vacation and sick leave accrual dental and vision coverage and additional insurance options along with retirement benefits. Detailed information about our benefits can be found at NC OSHR: Benefits. If you are having technical issues submitting your application please call the NC Office of State Human Resources at .

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

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