Executive Assistant-Office Support

Madison Reed is searching for an Executive Assistant to provide support to our C team and be the on-site manager for our headquarters location in San Francisco CA. This role will report to the Chief of Staff to the CEO and act as an extension of that role. The Executive Assistant must be creative and enjoy working within a fast paced collaborative environment that is mission focused results-driven and values oriented.

To be successful in this role the individual will lead with our values of Love Joy Courage Trust and Responsibility have the ability to exercise good judgment in a variety of situations and demonstrate strong written and verbal communication administrative and organizational skills. The Executive Assistant will have the ability to both collaborate and work independently on projects from conception to completion and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion and report to the Chief of Staff.This is a San Francisco CA based position that will require a regular on-site presence in our headquarters location (minimum of (2-3) days per week).

The base salary range for this position is between 80000 and 100000. At Madison Reed we aim to pay competitively. Factors which may affect starting pay within this range may include geography/market skills education experience and other qualifications of the successful candidate.

Responsibilities:

Executive Support

• Completes a broad variety of administrative tasks for C team (President CFO CMO CPO) including: managing an extremely active calendar of meetings appointments and departmental offsites; composing and preparing correspondence that is sometimes confidential compiling documents for travel-related meetings franchise agreements and managing expense reports.
• Provides a bridge for efficient and clear communication between the C team internal teams and franchisees; demonstrating leadership to maintain collaboration trust and support with members of leadership.
• Builds relationships crucial to the success of the organization and successfully completes critical aspects of deliverables with a hands-on approach.
• Prioritizes conflicting needs and tasks; handles matters expeditiously proactively and follows-through on requests to successful completion often with deadline pressures. Coordinates the logistics of C-team departmental meetings and off-sites; supports CoS with All-Executive offsites and in office meetings.
• During core hours (8-5 PST) the Executive Assistant should be accessible responsive and actively engaged in their work responsibilities. For urgent matters during non working hours we ask the Executive Assistant to make themselves available via Slack /their cell phones.

Office Manager

• Onsite as-needed by C-level team members for meetings (2-3 days a week)
• Manages office operations appearance and feel of the office
• Point of contact for our office vendors (i.e. facilities and catering)
• Takes a leadership role in communicating emergency facility issues (restrooms leaks etc.)
• Primary point of contact for issues with building access or emergency alarms
• Assigns and tracks keys and parking space access to Madison Reed HQ
• Be the face of Madison Reed - graciously greet and host all visitors guests candidates etc. with kindness professionalism and a welcoming smile while representing all of the Madison Reed values

Qualifications:

• 2-5 years of experience supporting C-level executives in a publicly traded company or privately held company (series D or greater); and/or bachelors degree
• Experience working in a remote / hybrid environment across time zones
• Strong organizational skills; the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders including Madison Reed team membersfranchisees and external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability in ambiguous situations
• Highly resourceful team-player with the ability to also be flexible and extremely effective independently
• Proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrate the highest level of partnership support and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Highly proficient in Google Suite and Slack

Big on Benefits

The Perks Glad you asked

• Comprehensive Healthcare
• 100% Company Paid Short and Long Term Disability
• 401k Participation and Equity Grants
• Continuing Education Contributions
• HSA Employer Contributions and FSA Options
• Parental Leave Program
• Commuter Benefits
• Responsible Paid Time Off Program
• Complimentary Madison Reed Products Discounts on Hair Color Bar Services
• Company sponsored events
• But wait theres more

We are Madison Reed.

Were disrupting a $50 billion industry.

Since 2013 weve offered our clients the option to truly own their beauty with a revolutionary choiceyour place or ours Home or Hair Color Bar Our professional hair color is truly omnichannel with the option to order or subscribe through our website pick up in-store at our Hair Color Bars or make an appointment at one of our Hair Color Bar locations (over 20 & growing). At our Hair Color Bars clients can choose from a variety of color services from licensed cosmetologistspermanent hair color roots only hair gloss highlights and more. With our mens line launched in 2020 were shaking up the $50 billion hair care industry with products that continue to raise the bar for doing hair at home.

We live our values.

Here at our San Francisco headquarters and in every Hair Color Bar we truly live our valuesLove Joy Courage Responsibility and Trust. Our values inform everything we do from how we treat our clients to how we treat every member of our fast-growing team. Our founder & CEO Amy Errett has fostered a one-of-a-kind culture based on transparency accountability and fun; where diversity and inclusion are of utmost importance and every team member feels supported to succeed.

We are hair color that breaks the rules.

Our commitment to the ultimate client experience paired with our dedication to product innovation and the latest beauty technology has attracted a devoted consistently-growing base of fans converts and color evangelists. We love what we doand it shows.

Join us in our mission to live life colorfully and make personal care more personal.

Equal Opportunity Statement Madison Reed is an equal opportunity employer. We are committed to recruiting training compensating and promoting our employees regardless of race color religion sex disability national origin age sexual orientation gender identity or expression veteran status genetic information or any other status protected by applicable federal state or local law. Inclusion is at the heart of what we do from the way we craft our job descriptions to the values we espouse daily.

Pay Transparency The posted pay range for this role represents the expected compensation for this position. Actual offers are determined by a number of factors including the applicants experience skills and location.

Background Checks & Fair Chance All offers of employment are contingent upon the successful completion of a background check. While a criminal record does not automatically disqualify a candidate the results will be reviewed as part of the hiring decision. We comply with all applicable Fair Chance Ordinances and will consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance and other applicable laws.

Accommodations We value inclusion and are pleased to provide reasonable accommodations to complete the interview process. If you require an accommodation please contact as early as possible.

Note to Recruiters Madison Reed does not accept unsolicited resumes from staffing vendors or search firms and does not pay fees for any such resumes. All unsolicited resumes are considered the property of Madison Reed.

Required Experience:

IC