Grants and Compliance Manager

Mid-Willamette Valley Community Action Agency

OUR MISSION: EMPOWERING PEOPLE TO CHANGE THEIR LIVES AND EXIT POVERTY BY PROVIDING VITAL RESOURCES AND COMMUNITY LEADERSHIP.

Our Vision: All people are respected for their infinite worth and supported to envision and reach a positive future.

The Grants and Compliance Manager will oversee a team of grant and procurement professionals while ensuring the organizations compliance with federal state and local regulations. This role will manage all aspects of grants administration from research and proposal development to monitoring reporting and compliance with funding requirements. The Grants and Compliance Manager will work closely with the CFO and other departments to support the organizations financial health transparency and sustainability ensuring efficient management of grants and procurement activities.

MINIMUM QUALIFICATIONS To perform this job successfully an individual must be able to perform each essential duty listed below satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

EDUCATION and/or EXPERIENCE

• Bachelors Degree in Accounting Finance Business Administration Public Administration or related with two years experience or
• Six years of related experience including two years of supervisory experience.
• Prior experience with grant accounting and Federal grant requirements is required.

CERTIFICATES LICENSES REGISTRATIONS

• Registration with the Office of Child Care Central Background Registry.
• Valid Oregon Drivers License and insured vehicle available for use on the job or acceptable alternative.
• Candidate must pass pre-employment and random drug/alcohol screenings.

ESSENTIAL DUTIES and RESPONSIBILITIES

This job description is not intended to be all-inclusive.

Audit/Monitoring (10%)

• Assists the CFO in organizing planning preparing and overseeing all tasks related to month and year-end accounting and reporting including the annual audit preparation of data for financial statements.
• Monitors agency cash flows as it pertains to grant funding; report status to CFO and Deputy Executive Director timely.
• Reviews journal entries financial status reports federal financial reports and other reports prepared and input by other accountants.
• Coordinate all audit and grant funder monitoring and review activities.
• Oversees preparation of journal entries to adjust and correct agency accounts per analyses and reconciliations and assigns to accounting staff for input.
• Prepare analyses requested by the CFO to aid in financial management of the agency; recognize issues that should be raised and prepare data for presentation to the CFO using own initiative.

Compliance (15%)

• Maintain advanced working knowledge of GAAP OMB Uniform Guidance (2 CFR 200) and cost principles of agency grant agreements and awards. Apply this knowledge to control accounting functions advise accounting staff and ensure adequacy of agency controls and procedures related to grant activity accounting and reporting.
• Apply advanced accounting theory accounting and management skills to develop and implement agency accounting policies procedures and use of systems; ensure integrity accuracy and control of data; and control the expenditure of funds.
• Assist in the development and documentation of business processes and accounting policies to maintain and strengthen internal controls.
• Understand the policies and procedures for purchasing and contracting in accordance with applicable federal state and local laws and procedures.

Grants Management (40%)

• Collaborate with program teams and finance to create accurate and comprehensive grant budgets ensuring proper allocation of funds and compliance with funder specifications.
• In collaboration with Chief Program personnel oversee and coordinate the submission process for federal and state grants ensuring all documentation is complete accurate and submitted on time.
• Build and maintain positive relationships with funding agencies ensuring effective communication and transparency throughout the grant cycle.
• Provide training and guidance to staff on grant processes compliance and reporting to ensure a consistent and well-informed approach to managing grants across the organization.
• Implement systems for tracking and monitoring grant expenditures ensuring that funds are being used appropriately and within approved budget categories.
• Work closely with program directors finance and senior leadership to align grant management with organizational goals and ensure effective program implementation.

Procurement Management (15%)

• Oversee the organizations procurement activities to ensure compliance with federal state and local regulations including Uniform Guidance (2 CFR 200) and applicable nonprofit and funder requirements.
• Provide leadership and guidance to procurement staff to ensure consistent application of procurement policies procedures and internal controls.
• Review and approve procurement actions contracts and purchasing decisions to ensure allowability cost reasonableness and alignment with grant and program requirements.
• Partner with program managers operations and finance leadership to ensure procurement activities support program objectives while maintaining compliance and fiscal responsibility.
• Monitor procurement-related expenditures and practices to identify compliance risks control costs and ensure adherence to approve budges and funding restrictions.
• Support competitive procurement processes including oversight of solicitations vendor selection and documentation in accordance with organizational policy and regulatory requirements.
• Identify procurement-related risks and implement corrective actions or process improvements to strengthen controls and reduce audit and monitoring exposure.
• Ensure accurate and complete procurement records are maintained and available for audits monitoring reviews and internal reporting.
• Collaborate with the compliance team to provide training and technical assistance to staff involved in procurement to promote understanding of requirements and best practices.

Staff Management & Leadership (20%)

• Provide direct supervision coaching and performance management for the grants and compliance team.
• In conjunction with the Controller establish clear roles expectations and workflows to ensure effective coordination across grants management procurement and compliance functions.
• Monitor team workloads and performance to ensure timely grant management compliance monitoring and reporting in a high-volume deadline-driven environment.
• Identify training needs to ensure consistent delivery of grants procurement and compliance training across the finance team.
• Conduct regular performance evaluations and provide ongoing feedback aligned with organizational goals compliance requirements and best practices.
• Serve as a subject matter resource and escalation point for complex grants procurement or compliance issues encountered by team members.

Percentages are approximate and may vary based on organizational needs.

SUPERVISORY RESPONSIBILITIES

This position provides direct supervision to the Grants and Compliance team and is responsible for assigning work evaluating performance and ensuring compliance with organizational and funder requirements.

PHYSICAL DEMANDS

• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Occasionally lift up to 25 pounds.
• Manual dexterity for handling office equipment.

WORK ENVIRONMENT

• Mostly indoor work environment with frequent interruptions and demands.
• Working evenings and weekends when necessary.
• Occasional remote work from home.
• Occasionally exposed to outside weather conditions.
• Driving in all weather conditions.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race religion color national origin sex sexual orientation gender expression age veterans and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process or reasonable accommodations to perform the essential duties of the position please notify a member of our team at

Required Experience:

Manager