Dental Office Assistant Seymour

Indiana Health Centers Inc. (IHC) is a mission-driven organization providing high-quality affordable healthcare to underserved and uninsured populations since 1977. At IHC a Federally Qualified Health Center we specialize in integrated care which means having access to essential services to meet the needs of patients we serve in the community. With ten healthcare centers eight Women Infants and Children (WIC) nutrition program locations a Mobile Health Unit and in-house Pharmacy services (select locations) we offer primary medical dental and behavioral healthcare services to community-based patient populations throughout Indiana that are diverse in age educational background and income level.

IHC Jackson County in Seymour is now recruiting Dental Office Assistants to join our growing dental clinic team! The Dental Office Assistant performs a variety of patient services duties necessary to maintain the efficient flow of dental operations at the health center and ensures a positive and consistent customer service experience for IHC patients. The Dental Office Assistant works closely with front office staff and dental staff to provide customer service to patients over the phone to schedule and reschedule appointments collect patient information review coding and verify benefits.

Meet our Jackson County Team: Hours of Operation

Monday - 7:30 a.m. - 6:00 p.m.

Tuesday - 7:30 a.m. - 6:00 p.m.

Wednesday - 7:30 a.m. - 6:00 p.m.

Thursday - 7:30 a.m. - 6:00 p.m.

Friday - 7:30 a.m. - 4:00 p.m.

Dental Office Assistant responsibilities include:

Intake duties:

• Answers health center phone calls and accurately directs calls as necessary.
• Works with management team to schedule appointments according to Patient Scheduling policy guidelines and health center needs; proactively maintains schedule to increase provider efficiency and productivity.
• Educates patients regarding documents they will need to provide at the time of service.
• Accurately enters maintains and retrieves data on IHCs Electronic Medical Records (EMR) system.
• Uses and maintains EMR; collects and enters patient information by recording specific details about their dental history in EMR accurately assembling income documents and ensuring client information is up to date and complete.
• Communicates appropriate diagnostic and clinical information with patients as needed.
• Contacts patients for reminder calls and follow-up.
• Assists with pre-chart preparation.

Dental duties:

• Collects and enters patient information by recording specific details about their dental history in their EMR including appropriate records/documentation from other provider offices.
• Prepares dental charts by creating an accurate visual representation of each tooth using X-ray software.
• Communicates effectively with dental staff.
• Makes necessary billing claims corrections.
• Ensures all codes are verified prior to treatment changes; assists with treatment plans.
• Completes prior authorizations; verifies eligibility and prior dental services.
• Assists patients providers and assistants as requested.
• Provides help to patients providers and assistants as needed; assists other IHC dental practices.
• Manages short call/waitlists for dental department.
• Verifies eligibility and communicates with dental staff payable codes to avoid write offs or client billing.

Required skills:

• Learn and follow standard work practices/procedures every time without variation or error.
• Follow established routines requiring occasional modifications in procedure.
• Train others on intake functions and standard work.
• Demonstrate proficiency in patient scheduling including procedures for walk-ins overbooking and rescheduling.
• Demonstrate proficient knowledge about Medicaid and Medicare requirements.
• Counsel clients on the advantages and services provided by Medicaid.
• Recognize troubleshoot and/or alert others to potential scheduling conflicts or problems.
• Take initiative; prioritize organize tasks and time; follow up.
• Demonstrate high detail orientation and accuracy.
• Perform responsibilities accurately efficiently and timely.
• Demonstrate knowledge of standard office practices and procedures.
• Able to juggle multiple requests and meet multiple deadlines.
• Follow standard work procedures.
• Participate in process improvement projects as required.
• Participate in high performing work teams; maintain a team approach to problem solving.
• Must be able to operate standard office machinery including a computer keyboard telephone etc.
• Demonstrates office equipment and computer skills including data entry.
• Able to use Microsoft Word Excel and Outlook eCW Dialpad etc.

• Graduation from a standard high school or equivalent.
• One (1) year of prior experience in a dental office. Related education can substitute for experience.
• Dental Office Assistant is required to complete assigned continuing education (CE) courses within 90 days and annually thereafter.
• Spanish skills preferred.

Equal Opportunity Employment Statement

We are an equal opportunity employer. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status.