Executive Assistant, College of Professional Studies

Department Summary

The University of Denvers College of Professional Studies is a leader in adult education. We provide career-focused and affordable online and hybrid programs designed for busy adults. The College of Professional Studies offers over 50 academic degree and certificate programs that enroll over 1500 students from around the world and over 3000 learners enroll each year in our non-credit programming.

Position Summary

The Executive Assistant provides outstanding proactive and highly professional administrative support to the College of Professional Studies. The successful candidate will be responsible for the following principal tasks among others: (1) anticipating managing prioritizing and facilitating the Deans communications calendar schedule and workflow with the goal of advancing the work of the Dean in an efficient and effective manner; (2) facilitating prompt responsive clear and professional communications between the Deans Suite and other stakeholders; (3) supporting internal communications and college-wide updates from the Dean to faculty and staff; (4) collaborating with other members of the Deans Suite and the University of Denver in advancing the work and mission of the College of Professional Studies; and (5) effectively advancing and completing a variety of special projects in support of the Deans priorities. The successful candidate should be skilled at communication collaboration prioritization multitasking and project management and consistently model professionalism thoroughness teamwork attention to detail and a commitment to confidentiality respectful engagement inclusion and customer service. This position requires significant adaptability and a commitment to teamwork including cross-training to support other staff.

Essential Functions

• Manages the calendar of the Dean communications travel and daily workflow ensuring priorities are addressed efficiently and the Dean is prepared for meetings and events.
• Provides front-line office support for the Deans Suite including phone and visitor triage meeting logistics preparation of agendas and materials confidential correspondence and accurate recordkeeping in alignment with University policies.
• Supports internal communications by drafting and distributing updates and announcements from the Dean to faculty and staff under the Deans direction.
• Facilitates prompt professional communication and strong working relationships between the Deans Suite and a wide range of stakeholders including faculty staff students senior leadership alumni and external partners; may communicate on behalf of the Dean when appropriate.
• Coordinates meetings and events for the College of Professional Studies including donor visits accreditation site visits and community events managing logistics such as scheduling catering room reservations and guest coordination with day-of support as needed.
• Tracks and organizes incoming issues concerns and requests directed to the Dean researching background information and preparing prioritized summaries for the Deans review and decision-making then following up on action items to ensure timely resolution.
• Supports operational functions for the Deans Suite which may include coordinating performance review processes and managing routine business operations such as supplies and expense reports.
• Performs other duties that advance the work and mission of the College of Professional Studies and the Deans priorities collaborating with colleagues across the University and modeling professionalism discretion and a commitment to inclusive customer service.
• Creates presentation materials for internal University meetings and events.
• Prepares and provides monthly and special reports.

Knowledge Skills and Abilities

• Excellent written and verbal communication skills with a focus on clear professional and customer-focused messaging.
• Strong organizational skills with the ability to prioritize multiple tasks and manage competing demands with excellent attention to detail.
• Familiarity with project management principles and the ability to track tasks timelines and deliverables across multiple concurrent projects.
• Familiarity with project management and collaboration tools (such as Wrike Asana Trello ClickUp or similar) to organize work and communicate status updates.
• Strong interpersonal skills and ability to build and maintain effective relationships with stakeholders including staff executive and senior leadership external partners and vendors.
• Ability to maintain confidentiality and follow established procedures courteously and professionally.
• Proven ability to adapt effectively to competing demands and a dynamic fast-paced environment.
• Ability to work collaboratively as part of a team with general supervision.
• Strong work ethic with the ability to manage time wisely maintain consistent performance and demonstrate a positive attitude and high ethical standards.
• Intermediate to advanced skills with Microsoft Office Suite.
• Strong problem-solving skills and ability to research solutions.
• Demonstrated ability to achieve high-performance goals and meet deadlines.

Required Qualifications

• A two-year degree or equivalent training and experience.
• 2-3 years of work experience that is directly related to the essential job functions.
• Experience providing administrative support in a professional office environment.
• Experience with the Microsoft suite including Teams and Outlook.
• Experience using AI tools (such as ChatGPT Claude or similar) to support work efficiency and productivity.

Preferred Qualifications

• Bachelors degree or equivalent training and experience.
• 4-6 years relevant experience providing administrative assistance that is directly related to the essential job functions.
• Experience communicating with and assisting high-level leadership donors and external and internal contacts.
• Experience in higher education or a similar complex environment.
• Experience with DU systems such as Concur Banner Piosphere Tableau Momentus etc.

Working Environment

• Standard office environment.
• Unexpected interruptions occur often and stress level is moderate to high.
• Noise level is quiet to moderate.

Physical Activities

• Ability to work in front of a computer for extended periods
• Occasionally required to move about the office and campus with the capability of transporting objects up to 20 pounds

Work Schedule
Monday - Friday 8:00 a.m. - 4:30 p.m. In accordance with the Universitys flexible work policy this position is eligible to be considered for partial remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Application Deadline

For consideration please submit your application materials by 4:00pm (MST) January 30th 2026.

Salary Grade Number:
The salary grade for the position is 10.

Salary Range:
The salary range for the position is $65000 - $75000

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits including medical dental retirement paid time off tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of Denvers NonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.