Local Consultant Support Services Consultant (SSAs)

Background:

The OSCE has a comprehensive approach to security that encompasses politico-military economic and environmental and human aspects. It therefore addresses a wide range of security-related concerns including arms control confidence- and security-building measures human rights national minorities democratization policing strategies counterterrorism and economic and environmental activities. All 57 participating States (pS) enjoy equal status and decisions are taken by consensus on a politically but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairmanship in its activities and provides operational and administrative support to the Field Operations (FOs) and as appropriate to other OSCE institutions and bodies. The Office of Internal Oversight (OIO) is part of the OSCE Secretariat and is responsible for planning and delivering internal audits investigations and independent evaluations of the Organizations activities. The work of OIO assures the adequacy of governance risk management and internal control ensures compliance with the Organizations internal control framework and enhances performance and the efficiency and effectiveness of operations.

Objective of Assignment:

The OIO is seeking consultants to provide administrative operational analytical and coordination support to its internal oversight functions including support to internal audits evaluations and investigations. The selected consultant(s) will work under the supervision of the relevant oversight manager(s) and in close coordination with OIO team members supporting the implementation of the 2026 Internal Oversight work plan.

Duration of Assignment:

The planned during of the SSA support services for each oversight function (Internal Audit Evaluation Investigation) is for a period of maximum 9 months. Remuneration will be based on the specific tasks and deliverables for each position/ oversight function and in accordance with the OSCE established rates for SSAs support services.

Tasks and Responsibilities:

Under the supervision of the designated manager within the respective OSCEs internal oversight function (Internal Audit Evaluation or Investigation) the consultant(s) will support the following activities:

1. Support ongoing Internal Audits Independent Evaluations and/or Investigations:
   Support with collecting organizing and analyzing relevant documentation and data;
   Support the planning and organization of field visits including logistical coordination and preparation of background materials;
   Assist in the preparation review and finalization of deliverables including draft reports graphs annexes and supporting documentation;
   Support research activities data collection review and analysis;
   Use data analytics and AI tools to support analysis and reporting.

2. Support the preparation and organization of meetings and briefings:
   Support the organization of meetings briefings and consultations related to specific oversight activities;

   Prepare agendas workplans timetables background notes presentations and meeting summaries as required;

   Assist with note taking transcription translation and/or coding as required.

3. Support records management monitoring and communication:

   Support the collection compilation validation and analysis of data and information related to OIOs key performance indicators and related reporting.

   Maintain and update tracking tools databases and repositories and support classification and records management in line with internal policies and guidelines.

   Support the development of communication products related to oversight work such as summaries briefing notes presentations and visuals.

Deliverables:

• Ensure that OIO Work Products are detailed solid and well grounded; that communication outputs are accurate and well drafted; that information published on the intranet and internet is kept up to date;

• Ensure that Missions Interviews Field Visits focus groups and workshops related to ongoing Investigations Audits Advisory engagements and Independent Evaluations are well organized and prepared;

• Ensure that document and data requests are communicated to clients on time; that relevant data is accurately stored and prepared for data analysis; that analysis is performed through the use of relevant software and tools; and that conclusions derived from data analysis are consistent and correctly formulated;

• Ensure that meetings with Auditees and Evaluation Focal Points are duly prepared and organized; that information is shared with relevant stakeholders; and that responses to requests for advice are well coordinated;

• Ensure that outputs and outcomes of the Evaluation Units work are monitored through the collection of data on KPIs.
  

Necessary Qualifications:

• Completed first-level university degree in a field of study relevant to the OSCEs mandate;
• A minimum of one (1) year of professional work experience in research project management and/or communication;
• Proven experience with quantitative and qualitative data collection and analysis and with the development of data visualizations;
• Attention to detail and ability to work independently and manage multiple tasks under tight deadlines;
• Professional fluency in English with strong oral communication and drafting skills. Professional fluency in Russian would be an asset;
• High level of digital literacy including use of Microsoft Office applications (Outlook Word Excel and PowerPoint) and software analysis tools (Excel PowerBi Survey Monkey etc.). Experience with responsible use of artificial intelligence in a professional context is an asset;
• Ability to work effectively in a multicultural and multidisciplinary environment and to integrate a gender perspective into tasks and activities;
• Knowledge of OSCEs mandate and work and prior work experience with the OSCE is considered an asset.

Remuneration Package:

Remuneration will be based on the selected consultants/experts qualifications experience the tasks and deliverables for this position and in accordance with the OSCE established rates.

If you wish to apply for this position please use the OSCEs online application link found under OSCE retains the discretion to re-advertise/re-post the vacancy to cancel the recruitment or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

The OSCE is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all religious ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model please see be aware that the OSCE does not request payment at any stage of the application and review process.