TYLin is a globally recognized full-service infrastructure consulting firm committed to providing innovative cost-effective constructible designs for the global infrastructure market. With over 3000 employees throughout the Americas Asia and Europe the firm provides support on projects of varying size and complexity. Together we enhance conventional designs with smarter more resilient systems. We provide people with better mobility. We steward precious resources by finding more sustainable solutions.

Job Summary

Responsibilities & Qualifications

Core Responsibilities

• Manage the VPs calendar: schedule prioritize and coordinate meetings travel and recurring commitments; resolve conflicts and optimize time.
• Triage and manage the VPs email inbox: prioritize messages draft and send replies on behalf of the VP flag urgent items and maintain clear follow-up systems. Serve as firstline communicator for routine inquiries.
• Execute administrative approvals and sign routine documents per delegated authority; track signing deadlines and routing.
• Prepare agendas briefing materials presentations and meeting notes; ensure timely distribution and follow-up on action items. Proactively track all items to completion and ensure no commitments are missed.
• Serve as primary point of contact for internal teams clients and external partners; handle confidential communications with discretion.
• Proactively identify and solve workflow issues continuously scan for issues bottlenecks and unmet needs and propose efficiency improvements.
• Manage and protect focus time; ensure strategic alignment of meetings with priorities.
• Regularly review upcoming commitments and ensure the VP is prepared in advance.
• Coordinate travel logistics and expense reports; manage reimbursements and corporate policy compliance.
• Maintain organized filing systems (digital and physical) contact lists and recordkeeping.
• Support special projects events and ad hoc requests as assigned.

Required Qualifications

• 510 years of administrative support experience including at least 23 years supporting a VP C-level executive or equivalent.
• Experience acting as a gatekeeper and representing an executives priorities.
• Ability to exercise judgment in determining what requires escalation versus independent handling.
• Proven ability to manage high-volume complex calendars and inboxes.
• Experience executing or signing documents under delegated authority; strong understanding of confidentiality and compliance.
• Excellent written and verbal communication skills; professional phone presence.
• Strong organizational skills attention to detail and the ability to prioritize in a fast-paced environment.
• Highly proactive independent worker who does not wait for direction.
• Proficient with Microsoft Office (Outlook Word Excel PowerPoint) and common calendar/email/expense tools (e.g. Outlook/Exchange Teams/SharePoint Deltek DocuSign).
• Comfortable working with senior leadership and cross-functional teams.

Preferred

• Bachelors degree or equivalent experience.
• Experience in a consulting engineering or professional services environment.

Competencies

• Sound judgment and discretion with confidential information.
• Anticipatory thinking and initiative.
• Time management and multi-tasking under pressure.
• Strong interpersonal skills and stakeholder management.

Additional Information

TYLin is committed to pay equity. As part of that commitment we have provided the base compensation range of$50400 - $75600 annually for this position and local market. We recognize that each candidate brings a unique set of skills experience education and competencies to the table that will be reflected in our offer.

TYLin offers a comprehensive total rewards package. Our benefits may include extensive medical disability and life insurance coverage continuing education benefits paid time off employee assistance program and a retirement savings plan with company matching contributions.

We encourage all candidates to explore our total rewards offering.

Collaboration mission-driven focus discipline and leadership skills developed through military service benefit us all. Whether you are a Veteran Guardsman or Reservist a Military Spouse or you are planning to transition to civilian life in the near future we welcome and value your application.

TYLin is an equal opportunity employer and we prohibit discrimination and harassment of any type as protected by federal provincial state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all company and its employees are required to comply with all local health authority legal or lawful client requirements.