Financial Specialist III (DCI)
Share
Job Location:
South Bend, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
SALARY: up to $52521 annually.
POSITION SUMMARY: The Financial Specialist performs a variety of routine and moderately complex financial administrative and clerical tasks in support of the Department of Community Investments Accounts Receivable (AR) and Accounts Payable (AP) functions. This position assists in processing invoices managing vendor accounts coordinating payments tracking incoming revenues and ensuring compliance with City financial policies grant requirements and departmental procedures.
As a leader and employee of the City of South Bend you are called upon to serve in a manner that supports Our Core Values: Excellence Accountability Innovation Inclusion and Empowerment as you carry out our primary employee expectations: Champion Values & Organizational Pride Champion Operational Excellence Make Sound Decisions Embrace Coaching and Accountability Communicate with Excellence Value Diverse People and Perspectives Embrace Personal Development Exhibit a Positive Attitude and Own Your Health Wellness & Safety
SUPERVISION EXERCISED: Not applicable.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list. Nothing in this job description restricts managements right to assign or reassign duties to address business needs and changing business practices.
Accounts Payable (AP)
- Reviews verifies and processes vendor invoices for accuracy and compliance with funding sources agreements and purchasing policies.
- Prepare payment requests purchase orders and supporting documents.
- Coordinates with vendors and internal departments to resolve discrepancies or missing documentation.
- Routes invoices for appropriate approvals and monitors payment timelines.
- Maintains AP files digital records and audit trails for grants contracts and departmental projects.
Accounts Receivable (AR)
- Prepares and issues invoices for departmental programs property sales loan repayments and grant reimbursements.
- Records and reconciles incoming payments and deposits.
- Tracks outstanding receivables monitors aging reports and communicates with customers or partner organizations to resolve delinquencies.
- Maintains accurate financial logs and documentation.
Financial & Administrative Support
- Maintains organized record-keeping systems and ensures compliance with retention requirements.
- Provides customer service to internal staff partner organizations and the public regarding financial inquiries.
- Performs general office duties including data entry correspondence and document preparation.
EDUCATION / QUALIFICATIONS:
- Bachelors degree (4-year college degree) in Accounting Finance Business Administration or a closely related field is required.
- Minimum of two (2) years of increasingly responsible experience in accounts payable accounts receivable bookkeeping or related financial operations.
- Experience in government finance or grant-funded accounting is preferred.
- Proficiency in accounting software spreadsheets and Microsoft Office applications.
KNOWLEDGE AND ABILITY:
- Strong understanding of accounts receivable and accounts payable processes.
- High level of accuracy with numbers and attention to detail is essential.
- Ability to interpret and comply with financial policies purchasing rules and grant regulations.
- Strong communication skills both written and verbal.
- Ability to manage multiple tasks prioritize workloads and meet eadlines.
- Ability to work effectively with diverse individuals and departments.
- Experience with financial systems and document management platforms is preferred.
CERTIFICATES LICENSE REGISTRATION:
- Valid Drivers License
EQUIPMENT: Desktop computer telephone copier scanner 10 key adding machine and facsimile machine.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to sit and walk and talk or hear. The employee is occasionally required to walk; use hands to fingers handle or feel objects tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus.
WORK ENVIRONMENT: Work performed in a professional office environment with moderate noise levels. The work area is smoke-free.
REQUIRED: Background check Pre-employment drug screen Valid drivers license.
Equal Employment Opportunity Employer
Required Experience:
IC
Key Skills
- Financial Services
- Financial Models
- Account Management
- General Ledger Accounts
- ERP
- Payroll
- External Auditors
- Customer Relationships
- Credit Card
- Financial Statements
- Business Units
- Annual Budget
- Income
- New Clients
- Financial Management
About Company
South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing collegiate community and burgeoning tech industry have built up ... View more
