Accounts Payable Specialist

LK Jordan & Associates is recruiting on behalf of a valued client for an Accounts Payable Specialist to join their administrative team. This role is ideal for a detail-oriented accounting professional who thrives in a structured environment and takes pride in accuracy organization and collaboration.

Position Summary

The Accounts Payable Specialist is responsible for reviewing and processing invoices maintaining vendor records reconciling statements and supporting day-to-day administrative and accounting functions. This position plays a key role in ensuring timely and accurate payment processing while maintaining compliance with internal procedures.

Key Responsibilities

Accounts Payable Functions

• Maintain accounts payable records using Microsoft Dynamics (Great Plains).
• Perform three-way matching of invoices to purchase orders and receiving documentation.
• Process invoice batches including coding and securing proper approvals prior to payment.
• Scan invoices into GP using PaperSave.
• Ensure invoices are paid accurately and on time in accordance with departmental procedures.
• Reconcile vendor accounts and monthly vendor statements.
• Void checks and cancel vendor invoices with proper authorization.
• Resolve purchase order invoice and payment discrepancies.
• Maintain vendor documentation including W-9s and federal ID verification.
• Assist with 1099 reporting at year-end.
• Communicate effectively with vendors and internal departments such as buyers receiving and accounting teams.
• Recommend process improvements when applicable.

Additional Responsibilities

• Maintain and order office supplies.
• Cross-train with other accounting functions and serve as backup for inventory-related duties.
• Perform other duties as assigned.

Qualifications

Skills & Abilities

• Understanding of basic accounting principles and general ledger coding.
• Experience working with purchase orders and AP documentation.
• Proficiency with Excel and automated accounts payable systems.
• Strong data entry and general office skills.
• Highly organized detail-oriented and self-directed.
• Excellent communication and collaboration skills.

Education

• High school diploma or equivalent required.

Experience

• 12 years of accounts payable experience preferred.

Physical Requirements

• Ability to sit stand and walk for extended periods.
• Light lifting may be required.
• Repetitive use of hands for typing and operating standard office equipment.
• Work performed in a typical office environment.
• All employees must successfully pass a drug screening.

For immediate consideration please contact:
Perla Corona

LK Jordan & Associates is an Equal Opportunity Employer (EOE).